Administrative Specialist

Merante•Pittsburgh, PA

25d

About The Position

This position can be full time or part time, minimum of 20 hours per week. The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio by assisting the following departments: Responsibilities Accounting: Scan, code and upload A\P invoices Assist with Credit Card accounts by gathering and organizing receipts Scan, name and save documents to project folders Maintain audit backup documentation, as needed Periodic records rotation Other accounting and data entry assistance, as needed Assist generating A/R invoices Assist with payroll Track tax exemption status on all jobs and prepare tax exempt forms for projects Office Support: Provide a professional first impression at our front desk and answer “operator” calls Maintain neatness and stock supplies in common areas Prepare mailings for others Run errands when needed

Requirements

Attention to detail and accuracy
Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment
Ability to work independently and collaboratively in a team environment
Proficiency in MS Office and all forms of data entry
Valid Driver’s license
Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.)

Nice To Haves

Construction industry experience
Basic bookkeeping experience
Payroll experience

Responsibilities

Scan, code and upload A\P invoices
Assist with Credit Card accounts by gathering and organizing receipts
Scan, name and save documents to project folders
Maintain audit backup documentation, as needed
Periodic records rotation
Other accounting and data entry assistance, as needed
Assist generating A/R invoices
Assist with payroll
Track tax exemption status on all jobs and prepare tax exempt forms for projects
Provide a professional first impression at our front desk and answer “operator” calls
Maintain neatness and stock supplies in common areas
Prepare mailings for others
Run errands when needed