Administrative Specialist

Govcio•Sumter, SC

6d•$40,000 - $44,000•Onsite

About The Position

Overview GovCIO is currently hiring for an Administrative Specialist. This position will be located in Sumter, SC and will be an onsite position. Responsibilities Performs variety of activities in support of functional areas such as finance, purchasing, security, or human resources or for a specific project/business/technical unit. Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Provides data and information to others on functional unit processes and procedures. Performs general clerical and administrative duties to include but not limited to: photocopying, faxing, mailing, filing, answering telephones and transferring calls to appropriate staff members. Creates and modifies documents, spreadsheets and presentations using the Microsoft Office suite. Schedules and coordinates meetings, conferences, and travel. Sorts and distributes mail. Drafts written responses or replies by phone or email when necessary. Responds to regularly occurring requests for information. Acts as a liaison with other departments and outside contacts, including high-level staff members. Handles confidential and non-routine information and explains policies when necessary.

Requirements

High School with 2 - 5 years (or commensurate experience)
Clearance Required: SECRET
Experience performing a variety of administrative functions: appointment scheduling; composing memos, transcribing notes researching/creating presentations and generating report handling multiple projects preparing and monitoring invoice and expense reports prepare and manage travel invoices and expenses

Nice To Haves

Airforce or AFCENT experience

Responsibilities

Performs variety of activities in support of functional areas such as finance, purchasing, security, or human resources or for a specific project/business/technical unit.
Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
Gathers, compiles and reports on information relevant to supervisor's assignment.
Gathers, collects, records, tracks and verifies data and information from multiple sources.
Compiles, reviews and analyzes data.
Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
Provides data and information to others on functional unit processes and procedures.
Performs general clerical and administrative duties to include but not limited to: photocopying, faxing, mailing, filing, answering telephones and transferring calls to appropriate staff members.
Creates and modifies documents, spreadsheets and presentations using the Microsoft Office suite.
Schedules and coordinates meetings, conferences, and travel.
Sorts and distributes mail.
Drafts written responses or replies by phone or email when necessary.
Responds to regularly occurring requests for information.
Acts as a liaison with other departments and outside contacts, including high-level staff members.
Handles confidential and non-routine information and explains policies when necessary.