Administrative Specialist (Temp)

Georgia State University • Atlanta, GA

3d

About The Position

Are you a highly organized, service-oriented professional with a passion for supporting students and alumni? Georgia State University College of Law is seeking to hire a dynamic Administrative Specialist (Temp) to join its Career Development office — a student-centered, forward-thinking team dedicated to empowering the next generation of legal professionals. WHAT MAKES GSU A GREAT PLACE? Flexible work environment. A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting. WHAT WILL YOU DO: In this vital role, you will serve as the operational backbone of the department, directing all front office and administrative functions. You’ll manage communications, coordinate events, support business services, and play a key role in maintaining strong relationships with students, alumni, and employers. From planning career-focused programs to ensuring a seamless student experience, your work will directly impact the success of our mission.

Requirements

• Bachelor’s degree and two years of related experience; or a high school or GED and six years of related experience; or a combination of education and experience.

Nice To Haves

• Panthermart and Foundation web invoicing
• Word, Excel, Form Letter, PeopleSoft, Spectrum

Responsibilities

• Serve as unit's central point person for internal and external customers in-person and by phone: employers, students and alumni, university graduate and undergraduate students, staff, faculty, and the public.
• Perform research for unit projects and coordinate data for a variety of general and comprehensive reports and surveys.
• Perform administrative functions to support local, regional, and national job fairs, both on- and off-campus.
• Manage annual career services fall and spring On- and Off-Campus Interview Programs, totaling over 900 employers yearly.
• Work closely with Associate Directors.
• Input, approve and manage year-round online job postings.
• Coordinate room and facility reservations for unit's events, programs and activities with events management team.
• Perform day-to-day operations for seminars, workshops, and career panels.
• Support directors with updating iCollege for Professional Development course.
• Develop content for digital monitors, announcements, invitations and flyers.
• Work closely with law communications department and prepare and maintain ongoing communications with program and event participants.
• Manage unit's accounts receivable, accounts payable, purchase order, travel authorization and purchase card functions utilizing PantherMart, Spectrum, U-Store, Marketplace (Touch-net) and other applications.

Benefits

• Flexible work environment.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

What This Job Offers

• Job Type: Full-time
• Number of Employees: 5,001-10,000 employees