Administrative Specialist Senior

Kentucky Personnel Cabinet•Frankfort, KY

1d•Onsite

About The Position

We would love to have you join our team at the Kentucky Department of Agriculture! Our department provides services and programs across the Commonwealth which benefit every Kentuckian each day. We have a deep sense of pride knowing that we are keeping our friends, family and neighbors safe and protecting their interests within the industries we regulate. This Administrative Specialist Senior position is in our Office of State Veterinarian, Programs Branch. The position will have the following duties: Provides professional support to program coordinators for all animal health programs by developing and reviewing records and reports to ensure compliance with the Division of Animal Health's program reporting requirements and standards set by the Kentucky Department of Agriculture and the United States Department of Agriculture (USDA). Prepares and processes applications, renewals and inspections and is responsible for data entry of program records into database. Evaluates and develops procedural alternatives to increase efficiency and accuracy of records. Corresponds with field staff to resolve inconsistencies or inaccuracies on animal health documents. Drafts correspondence to veterinarians, producers, stockyards, and program participants. Drafts correspondence to veterinarians, producers, stockyards, and program participants. Answers questions pertaining to animal health programs and provides pertinent information to veterinarians, producers, program participants and the general public. Prepares for and attends meetings and trainings and develops materials for public outreach. Tracks division's needs for additional equipment, supplies, and materials and makes recommendations for requisition to supervisor. Other duties as assigned. If you have an agricultural background, please list it on your resume and application, whether paid or unpaid. We offer a complete benefits package including health insurance, retirement, life insurance, paid holidays and accrual of sick and annual days each month and an optional deferred compensation plan. We look forward to speaking with you about this great opportunity!

Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Responsibilities

Provides professional support to program coordinators for all animal health programs by developing and reviewing records and reports to ensure compliance with the Division of Animal Health's program reporting requirements and standards set by the Kentucky Department of Agriculture and the United States Department of Agriculture (USDA).
Prepares and processes applications, renewals and inspections and is responsible for data entry of program records into database.
Evaluates and develops procedural alternatives to increase efficiency and accuracy of records.
Corresponds with field staff to resolve inconsistencies or inaccuracies on animal health documents.
Drafts correspondence to veterinarians, producers, stockyards, and program participants.
Drafts correspondence to veterinarians, producers, stockyards, and program participants.
Answers questions pertaining to animal health programs and provides pertinent information to veterinarians, producers, program participants and the general public.
Prepares for and attends meetings and trainings and develops materials for public outreach.
Tracks division's needs for additional equipment, supplies, and materials and makes recommendations for requisition to supervisor.
Other duties as assigned.