Administrative Specialist Senior

Kentucky Personnel Cabinet•Frankfort, KY

2d•Hybrid

About The Position

The Kentucky Department of Education (KDE) is a premier service agency of the Commonwealth of Kentucky. The department provides resources and guidance to Kentucky's public schools and districts as they implement the state's K-12 education requirements. The department also serves as the state liaison for federal education requirements and funding opportunities. Our mission is to partner with districts, schools, families, students, business and industry, and communities to provide leadership and support to ensure success for each and every student. (Franklin County) has an opening for an Administrative Specialist Senior position.

Requirements

Graduate of a college or university with a bachelor's degree.
Three years of professional, administrative, or business experience.
Additional education will substitute for the required experience on a year-for-year basis.
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

Under general direction provide professional support to the Division Director and Division of School and Program Improvement in developing, implementing and maintaining various complex programs, projects or activities.
Provide professional and administrative support for KDE’s administration of Title I Part A and Title V.
File monitoring reports and district documentation in SharePoint.
Maintain conference registration and attendance and track trainings regionally.
Complete annual division inventory.
Execute, write, proofread correspondence, reports, inter accounts, departmental purchase request, EMARS, travel vouchers, state car forms, hotel stays and other documents for division and district employees.
Maintain filing system for reports and correspondence for projects and conferences.
Send daily attendance update to the division.
Facilitate in preparations of materials for professional development and provide support for training activities.
Assist in organizing special projects/conferences related to complex programs.
Maintain project budget and contracts, process billings and balance.
Serve as Budget liaison for Title I A and Title V programs and keep updates for review of budgets and appropriations.
Resolve inquires by phone or email from schools, vendors districts, other agencies or organizations.
Manage email, calendar and messages.
Provide assistance to visitors and greet public.
Perform other duties as assigned.