Administrative Specialist (SCA)
About The Position
GovCIO is currently hiring for an onsite Administrative Specialist for our Kansas City, MO facility. This role focuses on precision and operational support, with roughly half of the work dedicated to error‑free indexing and entry of federal tax return data and the remainder spent assisting with key administrative tasks such as onboarding, offboarding, and daily site operations. Working closely with site leadership, you’ll gain broad training across all operational areas and valuable exposure to federal contract environments. The position is ideal for someone who values accuracy, enjoys variety, and wants to make a visible, meaningful contribution each day in a growing organization.
Requirements
- 2-5+ years of administrative or clerical experience, ideally combining data entry, HR support, and/or compliance-related work
- Demonstrated accuracy in high-volume data entry involving tax, payroll, or financial documents
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Microsoft Access or similar database applications
- Strong written and verbal communication skills
- Excellent organizational skills and the ability to manage competing priorities without losing accuracy
- Discretion and integrity when handling confidential or sensitive information
- Self-directed work ethic with the ability to perform consistently with minimal supervision
- High school diploma or equivalent required; college degree or equivalent experience preferred
- Must pass a federal background investigation and obtain/maintain a Suitability/Public Trust clearance
- Full-time, on-site presence required at GovCIO’s Subtropolis facility in Kansas City, MO
- Production environment with repetitive hand movements
- Occasional lifting of materials up to 25 lbs
- Moderate noise level due to scanner operation, printers, and warehouse equipment
Nice To Haves
- Familiarity with HRIS platforms or records management software is a plus
Responsibilities
- Accurately index, enter, and verify federal tax return data into designated systems and databases
- Cross-check entries to ensure 100% quality and data integrity
- Organize and file incoming documentation digitally and physically
- Safeguard all data in strict compliance with federal privacy regulations
- Provide direct support to the Site Lead and management team
- Prepare correspondence, reports, and presentations
- Manage calendars and coordinate meeting scheduling
- Screen, direct and escort visitors appropriately
- Maintain organized electronic and physical filing systems
- Process incoming and outgoing mail and packages
- Serve as a point of contact for internal and external communications
- Maintain data in tracking systems and databases
- Generate regular and ad-hoc reports as requested
- Support inventory tracking using Total Recall Records Management Software
- Maintain employee records and training documentation
- Prepare welcome packets and coordinate new hire paperwork
- Create and manage tickets to track onboarding and offboarding activities
- Coordinate badge and access requests
- Process offboarding documentation and system access removal
- Coordinate with warehouse and production teams on administrative needs
- Assist with preparation for audits, assessments, and inspections
- Maintain standard operating procedure (SOP) documentation
- Identify inefficiencies and recommend solutions
- Apply cross-functional training to support wherever the greatest need exists
Benefits
- Employee Assistance Program (EAP)
- Corporate Discounts
- Learning & Development platform, to include certification preparation content
- Training, Education and Certification Assistance
- Referral Bonus Program
- Internal Mobility Program
- Pet Insurance
- Flexible Work Environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
