Administrative Specialist: Office of Legal Services
About The Position
At St. Jude Children’s Research Hospital, every team member plays a vital role in our mission: finding cures and saving children. The Office of Legal Services is seeking a dedicated Administrative Specialist who shares our commitment to excellence, compassion, and collaboration. In this role, you will provide essential administrative support to help ensure our department operates efficiently and effectively—because behind every breakthrough, there’s a team working together with purpose. Reporting to the Lead Legal Analyst , you’ll manage a variety of tasks with precision and confidentiality, supporting the legal team as they safeguard the hospital’s integrity and mission. We’re looking for someone who brings: Attention to detail and strong organizational skills. Outstanding communication abilities. Proficiency with Microsoft Office and related technologies. A positive, solutions-oriented mindset and eagerness to learn. Some one who demonstrates poise and professionalism in all interactions. This is more than an administrative position— it’s an opportunity to contribute to life-saving work in a collaborative, fast-paced environment. If you’re ready to make a difference and uphold the values that define St. Jude, we invite you to join our team. This position is 100% on-site, in-person , in Memphis, TN .
Requirements
- High School Diploma/GED .
- Minimum Experience: 2+ years experience in administration or related field.
- Some experience with office technologies, including Microsoft Office (Word/ Excel/ Power point etc.).
- Proven experience providing executive-level calendar management support in onsite and remote environments.
- Demonstrated experience coordinating and executing events, managing logistics , vendors, and communications.
Nice To Haves
- Bachelor's Degree preferred.
- Experience Exception: Bachelor's degree and no experience.
Responsibilities
- A dministrative tasks like scheduling. meetings, event planning , coordinating travel, document formatting and editing, tracking and maintaining vendor contracts, coordination with other teams , etc.
- Ability to manage complex calendars for senior staff and legal leadership in both onsite and remote environments, including scheduling high-priority meetings, resolving conflicts proactively, and coordinating with internal and external stakeholders .
- Prepare and manage reports related to budget, expenses , etc., seeking guidance as needed.
- Manage telephone calls/voicemails and communicate messages as needed.
- Act as a point of contact for routine administrative tasks like ordering office supplies , etc.
- Support in the recruitment process by coordinating itineraries and travel for departmental visitors or new recruits.
- Assisting in drafting Standard Operating Procedures ( SOPs ) related to administrative tasks.
- Perform other duties as assigned to meet the goals and objectives of the department and institution.
- Coordinate and execute events of varying sizes, from internal team meetings to large organizational gatherings, ensuring all logistics , vendor coordination, and communication are handled seamlessly.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
