Legal Administrative Specialist

Allegan County • Allegan, MI

5d • $26

About The Position

Under the supervision of the Prosecuting Attorney, performs various secretarial and support functions for the legal staff of the office of the Prosecuting Attorney. Activities include preparing and processing legal documents and correspondence, maintaining case files, and providing general secretarial support. Prepares felony and misdemeanor warrants and juvenile petitions for criminal arrests. Provides secretarial support on victim rights matters.

Requirements

• High School Diploma or equivalent (G.E.D.)
• One (1) year of secretarial experience in a legal setting providing a knowledge of legal terminology and court procedures.
• Requires experience with computer systems similar to that used in the office.

Nice To Haves

• Prefer advanced coursework in word processing and legal secretarial areas.

Responsibilities

• Answers telephone calls, responds to inquiries and/or directs to proper individual or department.
• Greets visitors that includes citizens, witnesses, victims, police agencies, and county personnel.
• Answers inquiries regarding court proceedings, departmental procedures, schedules, case information, and other matters.
• Provides secretarial support on victim rights matters including generating and modifying initial victim letters, sending out appropriate documents to be returned, and updating computer system and case files with change in victim contact information.
• Prepares and types various reports, correspondence, and other documents.
• Proofreads documents for spelling, punctuation, grammar, and formatting.
• Prepares felony and misdemeanor warrants and juvenile petitions.
• Receives, date stamps, processes, and distributes incoming mail and other incoming documents for the office.
• Prepares all outgoing mail and delivers to the mail room.
• Reviews scheduling book to ensure that it is accurate regarding cases that are moving forward, adjourned, and have entered pleas so that witnesses do not appear for court.
• Serves as back-up to other staff in the office and performs support functions of typing, filing, copying, faxing client reception, and other tasks as assigned.
• Computes copying charges and prepares request for payments.
• Determines restitution amounts of non-victim rights cases, completes, and mails restitution forms.
• Serves as a secretary to an Assistant Prosecuting Attorney for tasks not directly related to court cases.
• Performs other administrative functions and projects as assigned.

Benefits

• Health benefits begin on the first of the month after your hire date - Medical, Dental & Vision (3 medical plans to choose from, 2 of which have a $0 bi-weekly premium)
• County-funded Health Savings Account with our two high-deductible medical plans
• County-paid employee life insurance coverage
• County-paid short-term disability coverage, up to 52 weeks
• Generous retirement plan, including a county contribution of 7% of your annual earnings
• Tuition Reimbursement Program for college degree courses
• Generous PTO plan, including front-loaded hours into PTO bank at hire, and annually on January 1.
• 13 paid holidays, in addition to PTO
• FREE use of Allegan County government's two fitness centers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED