Administrative Specialist I

State of North Carolina

23h • Hybrid

About The Position

The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.

This posting is open to current State of North Carolina employees and RIF candidates with priority reemployment rights under G.S. 126. Position currently qualifies for a telework option. Telework options are subject to change at the discretion of management. The NC Department of Agriculture & Consumer Services is seeking a dedicated Administrative Specialist to join our Structural Pest Control and Pesticides Division. This role provides critical support throughout all three of the Division’s Sections: Pesticides, Structural Pest Control, and Sleep Products, as well as functioning within the Division’s Administrative Unit in meeting the Division’s goals and responsibilities under its three primary statutory authorities. This position has comprehensive responsibilities with respect to reporting Division activities and ensuring compliance with established protocols. This position will work closely with the Administrative Team Manager (Administrative Officer II), coordinating administrative functions including Division-wide purchasing, procurement of large ticket items, fleet insurance and other duties related to the Division’s activities.

Requirements

• Skill in the accurate interpretation and application of procedural guidelines, and policies that support both technical and administrative areas of assigned work.
• Must demonstrate strong oral and written communication skills and consistently convey information in a clear, professional manner.
• This individual should have good organizational skills in managing workflow and coordinating activities.
• This individual must have the knowledge and ability to utilize MS Office software, NCFS, E-Procurement. and NCFS.
• Ability to establish and maintain effective working relationships with departmental staff, division staff and lawyers, state government officials, and external customers.
• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Responsibilities

• Administrative Support: aiding the Director, Deputy Directors, the Sleep Products Administrator and the other Division program managers in researching, developing projects, generating reports.
• Logistics and Procurement: Assist staff members with out-of-state travel arrangements, preparing and monitoring budget division authorizations, coordinating travel needs: i.e. hotel, transportation, etc., processing travel reimbursements, and negotiating contracts with hotels and vendors while scheduling meetings, conferences, special training and workshops.
• Will serve as the Division’s Public Records Custodian.
• Will ensure all assets are properly covered by insurance and assist in processing electronic vehicle insurance claims to Travelers.
• N.C Pesticide Board support: Coordinate meeting logistics assist with ethics and economic interest submissions, prepare minutes, support Board members. Serve as back up to the Structural Pest Control Committee.
• Correspondence Management: The employee must carry out all duties with professionalism and demonstrate clear, effective oral and written communication with external stakeholders, as well as federal and state partners, while serving as a representative of NCDACS.

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees