Administrative Specialist I
About The Position
One Federal Solution (OFS) is a leading provider of professional services to Defense and Civilian agencies, with over two decades of experience in business intelligence, acquisition, procurement, and administrative support. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to delivering high-performance solutions for government partners. We are seeking an Administrative Specialist I to join our team in Washington, DC. This role is essential in supporting office operations, ensuring compliance, and maintaining efficient administrative processes within a fast-paced government environment.
Requirements
- High school diploma or GED
- 2+ years of relevant administrative or office support experience
- Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Nice To Haves
- Working proficiency with Microsoft Access
- Experience providing administrative support in a U.S. Department of State environment
Responsibilities
- Providing comprehensive administrative, program, and office operations support
- Performing administrative management functions for office, project, and program operations
- Reviewing and applying administrative policies and procedures
- Developing and maintaining administrative systems and processes
- Composing and routing correspondence, tracking actions to completion
- Greeting visitors and managing incoming calls
- Reviewing outgoing correspondence for compliance
- Assembling information for reports and responses
- Ensuring documents are accurate, properly formatted, complete, and submitted on time
- Preparing and overseeing meeting minutes, presentations, reports, and project documentation filing
- Utilizing Microsoft Word, Excel, PowerPoint, and Access to create charts, spreadsheets, presentations, and reports
- Collecting, tracking, and analyzing administrative and program data
- Coordinating with staff and management to support workflow and work distribution
- Supporting procurement activities, including purchase requests, PO review, and supply/property tracking
- Assisting with property management and inventory tracking/reporting
- Supporting compliance with financial and procurement procedures
- Providing timely status updates and performing other duties as assigned
Benefits
- Comprehensive health insurance coverage (medical, dental, vision)
- Paid time off and federal holidays
- Retirement plan options
- Professional development and training opportunities
- Supportive work environment with opportunities for growth
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
