Administrative Specialist I Murdoch Developmental Center

State of North Carolina • Butner, NC

1d • $39,244 - $68,679 • Onsite

About The Position

This position serves as the Administrative Assistant to the Business Manager and the Chief Operating Officer. The Business Department has 14 operating units that provide financial, communication, environmental, maintenance, and nutritional service to the facility. The employee in this position administers many operational and administrative policies and procedures essential to daily operations. ALL employees of Murdoch Center are designated as ESSENTIAL for adverse weather and emergency events.

Requirements

• Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement
• Demonstrated experience with Microsoft Office, specifically Outlook (calendar, email, tasks), Excel (spreadsheet creation and formatting, formulas) and Word (formatting correspondence, spell check).
• Considerable knowledge of DSOHF policies and procedures related to state financial and administrative services, facility support services, maintenance, and operations.
• Prior experience with state business and financial systems.
• Work experience in a healthcare support services setting.
• The applicant will be required to successfully complete the Murdoch Developmental Center “Basic Training Series”; which includes, but is not limited to program library training, First Aid, Nonviolent Crisis Intervention Techniques (NVCI), CPR, Body Mechanics and lifting.
• Applicants must have the ability to pass a physical requirements test.
• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Responsibilities

• Manages communications and routinely informs management of issues needing special attention, of emerging problems, and of unusual circumstances. Issues that require Business Manager involvement are fully documented before being brought forward.
• Serves as the quality assurance and reconciler of more than a dozen facility credit cards. This entails checking for policy compliance, proper authorization signatures, itemized receipts, sales tax exemptions, warehouse receipt, and correct accounting codes. Identified variances are communicated to the cardholder and corrected quickly.
• Handles motor vehicle and personal injury insurance claims, routes service calls for telephone issues and vending repairs, and processes personal property damage claims and repairs.
• Enters purchase orders, coordinates office supply orders, and updates a variety of tracking spreadsheets to ensures smooth operations of the office.
• Manages Direct TV accounts, coordinates the center’s State Employee Combined Campaign efforts and assists mechanical shop with processing tags, title and registrations for state vehicles.
• Experience with interpreting data, analyze/solve problems and submit reports.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED