Administrative Specialist I / Smithfield Construction

State of North Carolina

6d • Onsite

About The Position

This position is located in the Smithfield Construction office in Division 4. Employee will perform a variety of office assistant functions in support of administrative operations. This is a support role with tasks that include record keeping, reporting, and filing activities; public contact, answering telephone, directing calls to appropriate person(s) and taking messages. Good communication skills are necessary. Must be able to communicate and respond to all inquiries and instructions to ensure positive public and employee relations. Must be able to be courteous and apply tact. Employee will process payroll, inventory, purchase orders, and accounts payable through SAP; personnel and other office duties such as typing correspondence, filing, and handling of incoming and outgoing mail. Must have knowledge and use of office equipment and related computer technology (Microsoft Windows, Excel, Access, PowerPoint and SAP). Must have the ability to work independently. Must be able to be resourceful and able to schedule and coordinate a variety of work tasks at the same time. Ability to learn and independently apply laws, departmental rules and regulations in performance of assigned duties. Employee must perform work in accordance with NCDOT workplace and safety policy.

Requirements

• Good communication skills
• Knowledge and use of office equipment and related computer technology (Microsoft Windows, Excel, Access, PowerPoint and SAP)
• Ability to work independently
• Ability to be resourceful and able to schedule and coordinate a variety of work tasks at the same time
• Ability to learn and independently apply laws, departmental rules and regulations in performance of assigned duties
• Employee must perform work in accordance with NCDOT workplace and safety policy
• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience

Nice To Haves

• Customer service experience, including resolving customer issues
• Experience with Microsoft Office using programs such as Access, Word, and Excel
• Experience completing and/or maintaining records and reports
• Experience interpreting and/or explaining policies, procedures, and law
• Experience with letter writing, using correct spelling, punctuation, and proofreading.

Responsibilities

• Record keeping
• Reporting
• Filing activities
• Public contact
• Answering telephone
• Directing calls to appropriate person(s)
• Taking messages
• Process payroll
• Inventory
• Purchase orders
• Accounts payable through SAP
• Personnel and other office duties such as typing correspondence, filing, and handling of incoming and outgoing mail

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees