Administrative Specialist CL3

University of Maine System • Orono, ME

3h • $21

About The Position

The University of Maine is a community of more than 11,900 undergraduate and
graduate students, and 2,500 employees located on the Orono campus, the regional
campus in Machias, and throughout the state. UMaine is a land, sea and space
grant university, and maintains a leadership role as the University of Maine
System's flagship institution. UMaine is the state's public research university
and a Carnegie R1 top-tier research institution, dedicated to providing
excellent teaching, research and service for Maine, the nation and the world.
More information about UMaine is at umaine.edu [http://umaine.edu/].

The University of Maine offers a wide range of benefits
for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive
insurance coverage including medical, dental, vision, life insurance, and short
and long term disability as well as retirement plan options.

UMaine is located in beautiful Central Maine. Many employees report that a
primary reason for choosing to come to UMaine is quality of life. Numerous
cultural activities, excellent public schools, safe neighborhoods, high quality
medical care, little traffic, and a reasonable cost of living make the greater
Bangor area a wonderful place to live. Visit the Maine Office of Tourism
[https://themainehighlands.com/places-to-visit/greater-bangor-region/] to learn
more about what the Bangor region has to offer.

Requirements

• 60 credits or more of higher education or equivalent work experience and training; AND three years of administrative support experience.
• Working knowledge of organizational structure, workflow, and operating procedures.
• Exceptional interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies in a diverse community.
• Ability to develop good working relationships with faculty and staff.
• Ability to perform complex tasks, prioritize multiple projects, and analyze, summarize and effectively present data.
• Excellent follow-through and ability to direct work to meet deadlines.
• Strong analytical, computer, critical thinking and communication skills, both verbal and written, must be demonstrated.
• Knowledge of Excel/Google Sheets is a must.
• Must maintain confidentiality and have integrity.

Nice To Haves

• A bachelor's degree or a minimum of 3 years working in higher education or an equivalent mixture of postsecondary education and relevant work experience.
• Experience reporting to a senior administrator.
• Prior project management experience.

Responsibilities

• Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
• Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents; performs the duties of assigned staff.
• Reviews and corrects a variety of data, confidential records, and information for the department.
• Organizes and maintains files, including creating and maintaining confidential department/employee/student files; files documents alphabetically, numerically, or by other prescribed methods.
• Tracks a budget, monitors expenditures, and/or performs basic bookkeeping, reporting and/or appropriate payroll tasks.
• Prioritizes and assigns work to assigned staff; monitors the performance of assigned staff; trains staff on work methods and procedures.
• Performs other duties of a similar nature or level.

Benefits

• tuition benefits (employee and dependent)
• comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability
• retirement plan options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree