Administrative Specialist- Accounting Support

Owen J. Roberts School District•Pottstown, PA

39d•$24 - $32•Onsite

About The Position

OJRSD is committed to being an inclusive and welcoming community that respects diversity and equitably informs academic excellence. We seek candidates who will not only enhance our representational diversity, but who will contribute to the mission of inspiring critical thinking, compassionate action, and personal success within a culture that prioritizes access, dignity, and belonging for all. POSITION GOAL: Provide accounting and clerical services to support the operations of the Business Office as directed.

Requirements

High School diploma or equivalent required. General business training/degree and related experience preferred.
General knowledge of and experience with accounts payable, accounts receivable and bookkeeping procedures.
Detail oriented, with strong mathematical skills and the ability to perceive data inconsistencies.
Strong clerical skills, including organizational skills and accuracy, with the ability to meet deadlines and maintain confidentiality.
Strong verbal and written communication skills.
Proficient computer skills including word processing, spreadsheets and database.
Submission of PA School Personnel Health form.
Current Act 34, Act 151 and Act 114 clearances.

Responsibilities

Add new vendors to the accounting system, collect and update W9 forms in conformance with IRS regulations.
Assist Accounts Payable and Purchasing Specialist with preparing invoices for payment processing including vouching, footing, batching, etc.
Serve as backup for Accounts Payable and Purchasing Specialist.
Assist with maintenance of accurate encumbrances.
Assist with maintaining vendor accounts, communications with vendors and reconcile vendor statements of account.
Support general purchasing activities for the District, corresponding with vendors and seeking competitive pricing through the use of approved cooperatives.
Communicate with vendors to resolve pricing and/or billing discrepancies as required.
Communicate with building secretaries and budget managers concerning approvals to pay, receipts, encumbrances and procurement procedures.
Enter accounts receivable billing, monitor accounts receivable aging including issuing timely reminder statements and following up on outstanding receivables.
Provide general support to Business Office functions as needed, including monitoring of general Accounts Payable email inbox, and distribution of incoming invoices.
Maintain the highest level of ethical behavior and confidentiality of student and district information.
Assist the Director of Finance as required.