Administrative and Accounting Specialist

Kitchen Tune-Up Grand Rapids Forest Hills • Grand Rapids, MI

20h • $17 - $22 • Onsite

About The Position

Kitchen Tune-Up is seeking an Administrative Assistant to greet customers in our showroom. This valued team member handles all correspondence, billing, filing, and support duties for our busy team of kitchen remodelers.

Requirements

• Personally disciplined, self-motivated, driven
• Organized in thought and action
• Able to stay focused on a task through completion
• Exhibit a strong work ethic
• Optimistic, enthusiastic, and friendly
• Curious to learn a new industry at a deep level
• Excellent written and verbal communication skills
• Proficient in MS outlook & Excel
• Must have a valid driver's license
• Must have a clear criminal background and will be subjected to zero-tolerance drug policy.

Responsibilities

• Coordinates walk-in leads and disperses the leads as required.
• Types purchase orders from purchase requisitions and submits them to the franchisee/sales manager for final approval for payment.
• Maintains a payable processing system, matching vendor invoices with purchase orders, codes each invoice, and submits them to the franchisee/sales manager for final approval for payment.
• Audits cabinet acknowledgements against the designer’s layout and pricing to check for errors and ensures that the production date given corresponds with the time frame required for installation.
• Maintains central job filing system.
• Performs job invoicing and statement mailings on a computer system.
• Closes out job files balancing contract price with monies received and establishes job gross profit for sales commission processing.
• Types all necessary credit memos, debit memos, and return authorizations for franchisee/sales manager’s signature and maintain appropriate logs.
• Coordinates and mails thank you cards as jobs are closed.
• Prepares sales commission reports for the franchisee/sales manager’s review and submits it for payment.
• Enters and maintains all leads in the computer mailing list program.
• Types all letters and internal memos.
• Prepares all credit card receipts for deposit.
• Maintains adequate levels of literature inventory and keeps literature holders stocked.
• Prepares monthly traffic report and submits it to the franchisee/sales manager.
• Prepares monthly sales performance report.
• Contacts builder accounts that exceed the new 30 terms by day 35 as a payment reminder. If the payment is not received by day 40, the franchisee/sales manager is notified
• Helps host seminars, sales events or training programs as needed.
• Performs any other duties as required.

Benefits

• Rapid growth in the market
• Growth opportunities available.
• We are a high quality company with an excellent reputation.
• You will be helping bring to life custom projects in some of the nicest areas of our community.
• Training and support tools provided.
• Ongoing training and coaching provided.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees