Administrative Specialist 2 - Information Technology Division

State of Oregon • Salem, OR

3d • Onsite

About The Position

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 2 position. This is an in-office position without the opportunity for a remote or hybrid work schedule. Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position. If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 04/27/2026. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 07/12/2026, or until filled, with application review dates occurring approximately every two weeks beginning 04/28/2026. We may close the announcement at any time after this date when we have received an adequate number of applications. If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [email protected] and reference REQ-198402. The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Requirements

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An equivalent combination of education and experience.
• Submit a resume demonstrating your experience as it relates to the minimum qualifications for the position.
• Submit a cover letter – no more than two pages in length – addressing how you meet the preferred skills for this position.

Nice To Haves

• Experience with phone or technical program coordination, implementation, and operation.
• Effective communication with both technical and non-technical stakeholders.
• Experience in working with telecom service providers and vendors.
• Experience producing and maintaining all necessary program documentation, records and/or reports.
• Skill in composing written communications such as responses to inquiries, narrative reports, instructional materials, meeting minutes, etc.

Responsibilities

• Provide administrative coordination in support of the agency’s telecommunications program.
• Work directly with the Information Technology (IT) Service Desk and Finance to carry out assigned program activities to accomplish identified goals and procedures.
• Provide some administrative support to the IT Division
• Assist with tracking and completing public records requests based on established interpretations of state and federal laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree