Administrative Assistant - Information Technology

Stephens College • Columbia, MO

4d

About The Position

The Administrative Assistant for Information Technology provides administrative and organizational support to the department. This position assists with coordinating office activities, maintaining departmental records and spreadsheets, and facilitating communication among campus users, vendors, and departmental staff. The role focuses on maintaining information, documenting activities, and supporting departmental operations rather than performing technical work. The position works closely with the CIO and department staff to ensure requests, documentation, and administrative processes are organized and communicated effectively.

Requirements

• Strong organizational and administrative skills.
• Proficiency with Microsoft Office applications, especially Outlook, Excel, and Word.
• Strong interpersonal communication and customer service skills.
• Ability to manage multiple tasks and maintain accurate records.
• Ability to work independently while collaborating with a team.

Nice To Haves

• Experience in administrative or office support roles.
• Experience maintaining spreadsheets, records, or office documentation.

Responsibilities

• Maintain and update departmental spreadsheets, records, and files related to office activities, purchasing, inventory tracking, and other operational needs as directed.
• Assist the CIO with preparing forms, documentation, and administrative materials related to procurement, budgeting, and departmental processes.
• Maintain organized records for departmental documentation, equipment information, service agreements, maintenance activities, and related materials.
• Prepare and update purchasing and departmental spending documentation and spreadsheets as directed.
• Maintain and update records related to department equipment, supplies, and other tracked resources.
• Answer department phone calls and monitor departmental email accounts, directing inquiries to appropriate staff.
• Gather information from users who contact or visit the department office and relay relevant details to appropriate staff members.
• Support clear communication between campus users and department personnel by ensuring requests and information are documented and passed along appropriately.
• Assist the CIO with basic vendor coordination related to scheduling, documentation, and communication, as requested.
• Help coordinate meetings, schedules, vendor visits, and other office activities as requested.
• Draft, format, and distribute basic internal communications and notices as requested by department leadership.
• Provide general administrative assistance to the CIO and department staff as needed.
• Assist with maintaining office organization and departmental documentation.
• Perform other duties as assigned.

Benefits

• Stephens offers an attractive benefits package that includes health insurance, an Employee Assistance Program, Supplemental Retirement Annuity, Faculty/Staff Grants, tuition waivers and tuition paid undergraduate classes for dependents.
• Full-time staff work 36 hours and are paid for 40 !!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed