Administrative Specialist 1
About The Position
The Administrative Specialist will interface with fellow ATS team members including Project Managers, Cost Control, and Accounting Supervisor in order to support the administrative and accounting functions within the Critical Facilities division of ATS. Project cost compilation and preliminary analysis are the primary responsibility for this entry-level position and are completed utilizing our accounting software and Microsoft Office products. This role also manages out-of-state taxes and registrations, subcontractor paperwork distribution, and vendor invoice processing. These functions are mainly data-entry based. Financial responsibility increases with tenure.
Requirements
- Strong foundation in Microsoft Excel
- Exceptional time management and organizational skills
- Excellent communications and interactive skills
- Ability to work independently
- High attention to detail
- Acumen for workload prioritization, multi-tasking, and working under pressure in an occasionally fast-paced environment to meet deadlines
- Initiative to complete projects, tasks, and assignments
- Ability to work on mid- to long-term projects and while being able to react to unanticipated demands for time
- Enthusiastic, positive energy
- Exhibits a commitment to long-term learning
- Demonstrates integrity, credibility, and dignity in an environment of mutual trust and respect
- High school diploma or equivalent
- 1-2 years of office experience
Responsibilities
- Compile project cost details utilizing accounting software
- Create invoice package in PDF
- Subcontract administration including management of subcontract paperwork, invoices, and payments
- Create project cost guidelines
- Complete customer prequalification applications
- Prepare and file use tax returns in multiple states
- Perform monthly job cost reviews
- Update and maintain master job cost and billing documents
- Process inter-company cost transfers
- Subcontractor and supplier lien release administration
- Jobsite insurance enrollment and maintenance
Benefits
- Benefits summary can be found at ATS Benefit s
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
