Administrative Services Officer 1

Arizona Department of Administration • Phoenix, AZ

2d • Remote

About The Position

This position is responsible for a broad range of administrative duties within
the Information Technology Group, including recruitment administrative tasks,
division operations administration, and coordinates communication within
assigned units. Will provide backup support to the ASO2.

This position is required to handle sensitive and confidential information and
situations with the utmost discretion.

This position may offer the ability to work remotely, within Arizona, based upon
the department's business needs and continual meeting of expected performance
measures.

The State of Arizona strives for a work culture that affords employees
flexibility, autonomy, and trust. Across our many agencies, boards, and
commissions, many State employees participate in the State’s Remote Work Program
and are able to work remotely in their homes, in offices, and in hoteling
spaces. All work, including remote work, should be performed within Arizona
unless an exception is properly authorized in advance.

Requirements

• Knowledge of: Procedures analysis techniques and principles.
• Knowledge in using the Human Resources Information System (HRIS - HR & Payroll) and the Procurement system.
• Computer database and spreadsheet applications, compilation of data.
• Lean/Continuous Improvement practices and methods.
• Google Workspace.
• Skill in: Write and speak with clarity and effectiveness.
• Strong customer service skills.
• Ability to: Demonstrated ability to balance, prioritize and organize multiple tasks.
• Work collaboratively in teams and across organizations.
• This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
• Mandatory participation in the Arizona Retirement System (ASRS) is required.

Nice To Haves

• Two years responsible administrative experience equivalent to or above the Administrative Assistant III level in such fields as personnel, budget analysis, purchasing, accounting, or related administrative work.

Responsibilities

• Supports Management as an HR liaison maintaining confidentiality of all personnel issues and will manage recruitment including preparing interview documents, hiring, reference checks, position classifications, salary changes, on/off boarding.
• Collect data and report metrics to ensure projects are on time.
• Gather and support the AMS process through posting metrics, finding continuous improvements and participating in continuous improvement processes and events.
• Maintaining the divisions organizational charts, and ensures staff meet mandatory training requirements.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees