ADMINISTRATIVE OFFICER

State of careers Rhode Island • Junior, WV

4d

About The Position

GENERAL STATEMENT OF DUTIES: To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of a superior who is usually an agency head, with wide latitude for the exercise of independent judgement in the performance of assignments; work is subject to review for conformance to policies, rules and instructions. SUPERVISION EXERCISED: Supervises and coordinates the work of subordinates assigned to assist in administrative tasks. ILLUSTRATIVE EXAMPLES OF WORK PERFORMED: To assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior. To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations. To work with the Division of Methods, Research and Office Services on method studies and to implement changes approved by the agency head. To perform varied public relations duties such as preparing news releases and writing and delivering speeches, and meeting with community groups to explain agency programs and engender public interest and participation. To assist a superior by performing administrative tasks and research in preparation of the agency’s annual budget. To supervise the performance of the work of a staff engaged in providing administrative supporting services including personnel, budget, fiscal and supply. To coordinate the flow of work among the various units within the agency and; to assign or reassign space, equipment, supplies and personnel as necessary, to expedite the flow of work. To handle important and routine correspondence. To do related work as required.

Requirements

• A working knowledge of the principles and practices of public administration
• A working knowledge of the principles and practices of modern office management and the ability to apply this knowledge in supervising and coordinating the work of a staff engaged in performing administrative supporting services
• The ability to prepare reports and findings, conclusions, and recommendations
• The ability to write and deliver speeches to groups
• Graduation from a college of recognized standing
• Employment as a staff assistant to an agency head or as a technician in a staff service of a large organization involved in making administrative studies and analyses
• Any combination of education and experience that shall be substantially equivalent to the above education and experience.

Nice To Haves

• Experience supporting regulatory, policy, and operational functions within a government or highly regulated environment.
• Experience conducting legal and policy research, assisting with regulatory development, and preparing written analyses or memoranda to support leadership decision making.
• Experience with licensing or application based regulatory programs is important, including developing application guidance materials, reviewing submissions for eligibility, maintaining tracking systems, and communicating with applicants throughout the process.
• Experience supporting public meetings and transparency requirements, preparing briefing materials and meeting documentation, and contributing to clear public-facing communications.
• Experience supporting social equity or public policy programs, assisting with vendor procurement or RFP processes, and developing internal operational tools such as standard operating procedures (SOPs) and workflow documentation.
• Strong organizational, research, and writing skills are essential, along with the ability to manage multiple projects and collaborate with internal staff, external vendors, and partner agencies.
• Experience in cannabis regulation or another highly regulated industry is preferred.

Responsibilities

• Assist the head of a department, agency or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.
• Study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.
• Work with the Division of Methods, Research and Office Services on method studies and to implement changes approved by the agency head.
• Perform varied public relations duties such as preparing news releases and writing and delivering speeches, and meeting with community groups to explain agency programs and engender public interest and participation.
• Assist a superior by performing administrative tasks and research in preparation of the agency’s annual budget.
• Supervise the performance of the work of a staff engaged in providing administrative supporting services including personnel, budget, fiscal and supply.
• Coordinate the flow of work among the various units within the agency and; to assign or reassign space, equipment, supplies and personnel as necessary, to expedite the flow of work.
• Handle important and routine correspondence.
• Do related work as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees