Administrative Services Coordinator -Medical Center North Liberty- Orthopedics

UIOWA • Iowa City, IA

3d • Hybrid

About The Position

The Department of Orthopedics is seeking an Admin Services Coordinator to m anage administrative responsibilities for faculty members within the Department of Orthopedics and Rehabilitation. This position is located at Medical Center North Liberty. Duties to include: Provide administrative support to faculty within the department, including, but not limited to, managing and organizing schedule, assisting with travel arrangements, and developing and distributing correspondence. Assist with clinical needs including patient management and triaging patient calls. Coordinate and schedule operative cases including preoperative care. Composes non-routine correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas. Monitors, renews, and files faculty licenses, certifications, memberships, and professional societies. Assist with educational needs such as CME credits. Manage and update faculty CV and professional records. May keep track of ongoing grants, especially end dates and communicating and scheduling meetings with grant PIs and assist in creating budgets for new research projects. The new University of Iowa Health Care North Liberty Campus opened in the Spring of 2025. This 469,000 square foot facility is home to UI Health Care’s nationally recognized Orthopedics service line, offering comprehensive, coordinated, and accessible care across the outpatient, inpatient and surgical venues. These state-of-the-art clinical facilities will also include a full-service community imaging center, laboratory services, physical therapy, retail pharmacy, and emergency department as well as an array of support services. The facility has been designed to support a superior patient and staff experience; excellence across our patient care, teaching and research missions; convenient access to services; and engaging community partnerships. UI Health Care is seeking a welcoming, highly-skilled and collaborative workforce to be a part of the opening team for this superb new campus, and to help further our mission of: Changing Medicine. Changing Lives. Hybrid within Iowa: This position is eligible for a combination of on-campus and remote work. Remote work must be performed within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location . This position is full-time, 100%

Requirements

• Bachelor’s degree or equivalent combination of education and experience is required.
• 1 year of recent experience providing administrative support (within last 5 years).
• Excellent customer service, public contact and written/verbal communication skills.
• Proficiency in Microsoft Office applications including Outlook, Excel, PowerPoint and Word.
• Experience coordinating and maintaining calendars and schedules.

Nice To Haves

• Knowledge of University policies, procedures, regulations and guidelines as well as familiarity with UI Health Care entities and functions.
• Experience in an academic medical setting.
• Experience working with EPIC.
• Knowledge of medical terminology.

Responsibilities

• Provide administrative support to faculty within the department, including, but not limited to, managing and organizing schedule, assisting with travel arrangements, and developing and distributing correspondence.
• Assist with clinical needs including patient management and triaging patient calls.
• Coordinate and schedule operative cases including preoperative care.
• Composes non-routine correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas.
• Monitors, renews, and files faculty licenses, certifications, memberships, and professional societies.
• Assist with educational needs such as CME credits.
• Manage and update faculty CV and professional records.
• May keep track of ongoing grants, especially end dates and communicating and scheduling meetings with grant PIs and assist in creating budgets for new research projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees