Administrative Services Coordinator

AeroVironment • Albuquerque, NM

9d • $20 - $28 • Onsite

About The Position

The Administrative Services Coordinator supports daily office operations by ensuring a welcoming, organized, and well-stocked workplace. This role is highly service-oriented and plays a key part in employee experience by coordinating meetings, managing visitors and vendors, supporting morale events, and maintaining common areas and supplies.

Requirements

• High school diploma or equivalent required
• 5+ years of experience in office support, administrative, hospitality, or customer service roles preferred
• Proficient computer/MS Office skills
• Strong organizational skills and attention to detail
• Excellent interpersonal and communication skills
• Ability to multitask and manage shifting priorities
• Comfortable interacting with employees, vendors, and visitors at all levels
• Ability to obtain a security clearance
• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.

Nice To Haves

• Experience supporting office operations or facilities
• Familiarity with meeting coordination, food ordering, or event support
• Basic knowledge of office equipment and collaboration tools
• Secret or Top Secret clearance, or the ability obtain a clearance is desired.

Responsibilities

• Office & Administrative Support Set up and break down meetings, including room preparation, minimal A/V setup, and seating arrangements
• Order meals and refreshments for meetings, trainings, and office events
• Coordinate calendars and logistics related to on-site meetings and visitors
• Support the security team, specifically with end of day checks
• Employee Experience & Morale Assist with planning and executing employee morale events, celebrations, and engagement activities
• Provide general support to enhance a positive and welcoming office environment
• Visitor & Vendor Management Greet, check in, and escort visitors and vendors as needed
• Be a support for the facilities team for on-site vendors and service providers when needed
• Identify all visitors in compliance with ITAR regulations
• Ensure compliance with visitor policies and security procedures
• Facilities & Supply Management Stock and maintain break rooms, kitchens, meeting rooms, and common areas
• Monitor and replenish office supplies; place and track supply orders
• Maintain organization and cleanliness of shared spaces and lobby
• General Support Assist with additional administrative or operational tasks as assigned
• Proactively identify opportunities to improve office efficiency and employee experience

Benefits

• AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees