Administrative Services Coord / Admin and General

Hartford HealthCare • Hartford, CT

31d

About The Position

Work where every moment matters. Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization. With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system. Position Summary: Provides administrative, scheduling and project support to HHC Executive Vice Presidents and Senior Leaders at the One State Street office. The role of the Administrative Specialist/Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders, complete travel and expense reports, participate in departmental meetings by taking minutes and identifying follow-up items, prepare agendas and meeting material, manage small, short-term functional area projects, processing invoices and other administrative responsibilities as necessary.

Requirements

• Bachelor’s Degree required
• 2-3 years administrative and project management experience
• Critical thinking
• Advanced proficiency in Microsoft Office Suite required (Outlook, Word, PowerPoint, Excel)
• Excellent written and verbal communication skills
• Technology proficient – ability to manage video conferencing systems, knowledge of best practices and ability to troubleshoot issues
• Strong organizational skills, ability to multi-task, manage and prioritize various responsibilities and maintain confidentiality
• Strong interpersonal skills and ability to build effective relationships
• Demonstrated ability to manage multiple concurrent priorities
• Demonstrated ability to work in a fast-paced working environment.
• Demonstrated strong action orientation and a "can do" attitude; ability to make things happen.

Responsibilities

• Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior Leader
• Completes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copying
• Takes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetings
• Prepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department material
• High-level management of functional area/department budget
• Constantly seeks ways to improve departmental processes, products and policies. Creates and documents standard work to ensure effective process management strategies

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees