Administrative Assistant - General Services

Foxconn Industrial Internet - FII•San Jose, CA

1d•$23 - $25

About The Position

We are seeking a proactive, resourceful and detail-oriented Administrative Assistant to support the smooth operation of our office and general services functions. This role plays a key role in managing smock inventory, maintaining a clean and professional work environment, coordinating events and delivering high-quality administrative support. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes initiative and can manage multiple priorities with minimal supervision. This person is highly organized, anticipates needs, communicates effectively and takes full ownership of their responsibilities. This role will also be cross trained to support the Office Coordinator, stepping in when needed to ensure seamless daily operations. This is a full-time, contractor position with the possibilities of converting to full-time employee after 6-month.

Requirements

Associate degree or equivalent in Business or a related field required; additional education or certifications are a plus
1–2 years of experience in administrative, office coordination or general services roles
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Highly organized and detail-oriented, with the ability to prioritize and manage multiple tasks
Proactive and resourceful; able to anticipate needs, take initiative and solve problems independently
Strong verbal and written communication skills
Quick to learn and adaptable to new systems and technologies
A dependable team player with a strong customer service mindset
Comfortable working in a fast-paced, deadline-driven environment, and able to navigate ambiguity with confidence
Demonstrated ability to follow through, think critically and adapt to evolving needs

Responsibilities

Provide comprehensive administrative support to management
Sourcing and reserving appropriate venues for business dinners or meetings
Preparing reports and processing data
Assisting with travel application and expense reimbursement inquiries
Provide backup support for non-confidential HR administrative tasks as needed
Issue smocks to new hires, ensuring they have the necessary uniform for work
Collect smocks from departing employees and temporary workers
Maintain and track visitor smock inventory; distribute and collect as required
Manage vendor relationships related to smocks and coordinate invoice processing
Maintain a clean, organized and professional office environment
Setting up and taking down seasonal or event-specific décor
Arranging furniture and preparing spaces for special events
Proactively removing misplaced items (e.g. trash, discarded uniforms, supplies) from meeting rooms, unused cubicles and shared spaces
Manage cubicle assignments and space planning in coordination with relevant stakeholders
Organize and coordinate company events, offsites, internal celebrations and team meetings
Liaise with vendors and internal teams to plan event logistics, catering and communication
Ensure smooth event execution with attention to detail and timely follow-up
Oversee day-to-day office operations and general administrative processes
Coordinate with vendors for facilities, utilities and equipment servicing
Track and process office-related expenses, vendor invoices and purchase requests
Order and manage inventory for pantry, janitorial and office supplies
Ensure functionality and upkeep of office equipment (e.g., printers, copiers, shredders)
Manage incoming/outgoing mail, courier services and general correspondence
Welcome visitors, manage check-in/out protocols, and support badge and access control
Reserve and prepare meeting rooms, including refreshments when needed