Administrative Services Assistant

OLDHAM GOODWIN PAYROLL LLC • Bryan, TX

2d

About The Position

An Administrative Services Assistant with the Oldham Goodwin Group Development Services department is responsible for various administrative tasks as well as providing direct support to the Administrative Manager of Development Services. The position requires strong attention to detail and organizational skills as well as the ability to work in a fast paced, multi-disciplinary, team environment. The Administrative Services Assistant will provide organizational and administrative support, process payables, monitor calendars/prepare agendas and meeting minutes, track ongoing task lists, assist with project activities, ensure that all departmental policies and procedures are being followed across all projects, and will also assist in the development and tracking of detailed development project budgets The Administrative Services Assistant is involved from the creation of the project scope through the completion of construction and project closeout procedures. The projects may be new developments, construction of new facilities on existing tracts, or renovations of existing properties. The Administrative Services Assistant will assist with duties including but not limited to: review and preparation of contracts for both design and construction, review pay applications and track ongoing project costs, prepare lender draw requests, monitor lien releases, monitor insurance requirements, track project status, and monitor project correspondence.

Requirements

• Must be proficient in MS Word and Excel and able to learn various accounting systems
• Strong organizational and administrative skills required
• Excellent attention to detail and thoroughness required
• A desire to contribute in a team environment

Nice To Haves

• General understanding of design and construction processes preferred but not required
• Bachelor’s degree preferred

Responsibilities

• Code and enter payables for all projects weekly
• Ability to prioritize, schedule, and manage meetings
• Ability to multitask/manage organization and administrative aspects of multiple projects and facilitate communications between all relevant parties
• Ability to present information concisely and effectively

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level