Administrative Services Analyst II

County of Riverside, CA • Moreno Valley, CA

32d • Hybrid

About The Position

The County of Riverside's Department of Public Social Services (DPSS) is seeking an Administrative Services Analyst II who will be assigned to the IHSS Public Authority, located in Moreno Valley, CA. This position currently offers telecommuting options however telecommuting options are subject to business needs and are not guaranteed. The incumbent will provide analytical support to the IHSS Public Authority and perform a wide variety of complex administrative tasks. Duties of this position consist of, but are not limited to: planning and conducting special studies of major departmental programs and administrative practices; data analysis and forecasting trends in support of long-range planning projects; preparing high-level managerial reports of program performance and statistical data for presentation to departmental executive team; advising on continuous quality improvement including automation of manual processes; evaluating policies and procedures of existing department programs based on analyzed datasets and trends; making recommendations to solve multifaceted problems related to administration; assisting with administrative responsibilities associated with RivcoPRO; preparing and formatting system data for internal and external audits. The most competitive candidates will have excellent oral and written communication skills; advanced proficiency in Microsoft Suite programs, Power BI, Adobe Programs, Geographic Information Systems (GIS), strong knowledge of interpreting collected data into clear, insightful charts and visual reports, and Database management; ability to interpret new and revised regulations and standard operating procedures; ability to complete data collections & integrations; and the ability to work in a fast paced and dynamic environment. Required: Candidates must have at least one-year prior experience in operational research, data analytics, statistics, and/or project management. Meet the Team! The Riverside County Department of Public Social Services (DPSS) is comprised of employees who work collectively and in partnership with community-based organizations to serve the needs of the community. The Riverside County Department of Public Social Services (DPSS) provides services and assistance to protect and empower vulnerable people in our community.

Requirements

• Candidates must have at least one-year prior experience in operational research, data analytics, statistics, and/or project management.
• Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.
• Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.
• Possession of a valid California Driver's License may be necessary at the time of hire. Employees may be required to use their own vehicles for field travel and are required to provide vehicle insurance information for their personal vehicle.
• OPTION I Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Experience: One year of professional experience in an administrative capacity.
• OPTION II Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Experience: Two years of paraprofessional or technical experience in an administrative capacity.
• OPTION III Experience: One year as an Administrative Services Analyst I with the County of Riverside.

Nice To Haves

• Excellent oral and written communication skills
• Advanced proficiency in Microsoft Suite programs, Power BI, Adobe Programs, Geographic Information Systems (GIS)
• Strong knowledge of interpreting collected data into clear, insightful charts and visual reports, and Database management
• Ability to interpret new and revised regulations and standard operating procedures
• Ability to complete data collections & integrations
• Ability to work in a fast paced and dynamic environment

Responsibilities

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support