Administrative Analyst

JobsQuest•Vestavia Hills, AL

22h•Onsite

About The Position

Administrative Analysts are responsible for performing and/or overseeing administrative and human resource functions within their respective departments. These employees perform a wide variety of tasks and participate in numerous projects that are dependent on their assignment within their jurisdiction and/or department. Administrative Analysts commonly provide support for senior staff, and are responsible for communication activities with both internal and external entities (e.g., contractors, other jurisdictions, citizens, customers). Employees in this position may be responsible for managing and reviewing payroll information, tracking personnel leave time, monitoring their department’s budget, developing onboarding procedures for new hires, managing inventory, and/or supervising the billing function of their area. COMPENSATION & BENEFITS: Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency. Birmingham $47,382 - $73,507 Fairfield $42,952 - $66,643 Health Department $56,347 - $87,422 Jefferson County $52,624 - $81,640 Kimberly $36,566 - $56,721 Mountain Brook $59,446 - $92,227 Personnel Board $47,195 - $73,216 Vestavia Hills $55,057 - $85,425

Requirements

Work experience planning, coordinating, managing, and evaluating projects (e.g., identifying resources, establishing timelines and goals for oneself and/or others, evaluating impact).
Work experience conducting research, including collecting data, tracking, analyzing, and interpreting data (e.g., tracking project data, processing payroll, processing disciplinary action).
Work experience writing reports that outline or summarize proposals, research, projects, etc., to include providing outcomes, and recommendations (e.g., grant applications, community/process improvement plans, policy analysis).
Work experience performing administrative functions including coordinating schedules, drafting correspondence, and maintaining and updating files and records in order to support professional staff.
Work experience communicating with a broad range of stake holders to include the general public, professional staff, and upper level management through email, reports, oral presentations, etc.

Nice To Haves

A Bachelor's Degree or higher in Business, Public Administration, Finance, Accounting, Health Administration or a related field.
Experience processing payroll, purchasing, managing an office, or processing travel reimbursement.
Experience developing and managing a departmental or project budget.
Experience working with payroll software such UKG, ADP, Lawson, QuickBooks, etc.
Microsoft certification in Office software such as 365.
Experience with meeting management software such as Minute Track and Granicus.
Experience with inventory management of office supplies and equipment.

Responsibilities

Manages various projects as they relate to assigned work area.
Collaborates and communicates with various individuals, merit employees, local health system partners, and elected officials by sending correspondence, attending meetings, making presentations, answering questions, and working with other internal departments.
Coordinates activities, events, sponsorships, committee members, and volunteers.
Performs human resources functions to include tasks such as filling out critical needs forms or certification list requests, on-boarding new hires, monitoring timesheets, tracking leave time, assisting in the annual review process, and/or processing payroll for the department/organization.
Produces training and/or presentation materials, distributes materials, and/or delivers training/presentations.
Creates, distributes, analyzes, and reports the results of surveys.
Assists in coordinating the employee disciplinary process for department, jurisdiction, or program provider, and communicates with all parties involved.
Manages a billing function by training staff, handling challenging customer service calls, coordinating the billing, and tracking payments.
Coordinates new construction or prospective new business coming into a jurisdiction.
Serves as the secretary or coordinator on a committee or board.
Supports a senior staff member and/or department/jurisdiction by coordinating schedules, composing correspondence, producing reports, drafting ordinances/resolutions, updating procedure manuals, creating forms, maintaining and updating files, attending trainings, maintaining records, ordering supplies, and implementing and monitoring new programs.
Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.
Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.