Administrative Secretary

Florida Atlantic University•Boca Raton, FL

3d•$20 - $25•Onsite

About The Position

Florida Atlantic University is seeking an Administrative Secretary, A.D. Henderson - Boca Raton, FL. Join a collaborative, student‑focused school community as our Administrative Secretary, serving as the Principal’s primary assistant and a key hub of organization and communication on campus. In this dynamic role, you’ll manage calendars, coordinate school activities, create presentations and reports, organize events, and keep office systems running efficiently. You’ll support staff, streamline processes, maintain confidential records, and help ensure the smooth, day‑to-day functioning of the school. If you’re a proactive problem‑solver who excels at multitasking, communication, and bringing order to a busy environment, we’d love to have you on our team.

Requirements

High school diploma and seven years of appropriate experience required.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Responsibilities

Provide general administrative and clerical support and serve as the primary assistant to the Principal.
Draft correspondence and other written communication.
Research and create presentations.
Prepare agendas and schedule meetings.
Generate reports, as needed.
Organize office systems and procedures for improved efficiency.
Provide timely notice to the Principal regarding meetings and cancellations.
Maintain the school’s activities calendars and schedule for facility usage.
Maintain up-to-date records, confidential files, and documents.
Utilize technology to optimize organization, communication, and work processes.
Develop presentations for various audiences, including the School Advisory Body.
Develop Google and Excel project management documents to monitor school and Florida Department of Education timelines.
Organize and plan faculty and staff events and celebrations, including various employee appreciation days, monthly birthday celebrations. Planning for celebrations involves organizing food and beverage menus, as well as all logistics.
Coordinate planning days and teacher workday meals.
Prepare agendas, organize and schedule meetings, and arrange meeting rooms.
Periodically, follow up with staff to keep projects on track.
Draft letters of recommendation for students and staff.
Serve as liaison for fundraising efforts and other events planned with the PTO.
Manage and schedule travel for Principal, when requested.
Submit and reconcile expense reports.
Support other staff with general questions.
Support school events and functions.
Coordinate and monitor special events.
Perform other job-related duties as assigned.

Benefits

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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