Administrative Secretary - Part-time - Extension Agency

Brazos County • Bryan, TX

16h

About The Position

General Summary:

General administrative duties

Essential Duties:

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software, Answer phone calls and direct calls to appropriate parties or take messages, Attend meetings to record minutes, Greet visitors and determine whether they should be given access to specific individuals, Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution, Perform general office duties, such as maintaining records management database systems, File and retrieve extension documents, records, and reports, Open, sort, and distribute incoming correspondence, including faxes and email

Other Duties as assigned.

Requirements

• High school Diploma
• Computer proficiency
• Strong customer service ethic
• Effective communication skills
• Must read, write and speak English fluently
• Must work well in a group environment

Nice To Haves

• 5 years work experience in a related environment
• Demonstrated professional & technical competencies in related areas
• Bilingual(Spanish) a plus

Responsibilities

• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
• Answer phone calls and direct calls to appropriate parties or take messages
• Attend meetings to record minutes
• Greet visitors and determine whether they should be given access to specific individuals
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Perform general office duties, such as maintaining records management database systems
• File and retrieve extension documents, records, and reports
• Open, sort, and distribute incoming correspondence, including faxes and email
• Other Duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED