Administrative Secretary - Part-time - Extension Agency

Brazos County • Bryan, TX

10h

About The Position

General Summary: General administrative duties Essential Duties: Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software, Answer phone calls and direct calls to appropriate parties or take messages, Attend meetings to record minutes, Greet visitors and determine whether they should be given access to specific individuals, Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution, Perform general office duties, such as maintaining records management database systems, File and retrieve extension documents, records, and reports, Open, sort, and distribute incoming correspondence, including faxes and email Other Duties as assigned. Supervision Received: Reports to the County Coordinator and the FCH Agent. Given: None.

Requirements

• High school Diploma
• Computer proficiency
• strong customer service ethic
• effective communication skills
• Must read, write and speak English fluently

Nice To Haves

• 5 years work experience in a related environment
• Demonstrated professional & technical competencies in related areas
• Bilingual(Spanish) a plus

Responsibilities

• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
• Answer phone calls and direct calls to appropriate parties or take messages
• Attend meetings to record minutes
• Greet visitors and determine whether they should be given access to specific individuals
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Perform general office duties, such as maintaining records management database systems
• File and retrieve extension documents, records, and reports
• Open, sort, and distribute incoming correspondence, including faxes and email
• Other Duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED