Administrative Secretary - Special Projects

City of Grants • Grants, NM

4d

About The Position

The City of Grants is seeking a highly organized and motivated Administrative Secretary to support the Special Projects Department. This position provides administrative, clerical, and coordination support for departmental operations, including project tracking, reporting, purchasing, and scheduling.
This role also assists with the administration of federal, state, and local grants, supports community initiatives, and interacts regularly with City staff, outside agencies, and the public. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.

Requirements

• High School Diploma or GED required
• Minimum one (1) year of clerical/administrative experience with public interaction
• Strong communication and customer service skills
• Proficient in basic computer applications (Word, Excel, data entry)
• Ability to type at least 45 WPM
• Must possess or be able to obtain a valid New Mexico Driver’s License
• Must pass a pre-employment drug test and background check
• Must be able to attend required trainings and obtain certifications related to federal and/or state funding administration within a specified timeframe

Responsibilities

• Provide administrative and clerical support to the Special Projects Department
• Prepare correspondence, reports, and maintain organized filing systems
• Track projects, schedules, and departmental activities
• Assist with purchase orders, invoice tracking, and budget-related tasks
• Support grant administration, including tracking, reporting, and compliance
• Coordinate meetings, prepare agendas, and record minutes as needed
• Respond to public inquiries and provide excellent customer service
• Maintain records, databases, and documentation in accordance with policies
• Assist with community outreach efforts and special events
• Perform other duties as assigned

Benefits

• 4/10 work schedule (3-day weekends!)
• Opportunity to support meaningful community projects
• Collaborative and service-driven work environment
• Stable public sector employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees