Administrative Secretary - Nursing Administration - Mineola

NYU Langone Health • Mineola, NY

2d • $45,860 - $69,870

About The Position

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Learn more about NYU Langone Hospital—Long Island , and interact with us on LinkedIn , Glassdoor , Indeed , Facebook , Twitter , YouTube and Instagram . Position Summary: We have an exciting opportunity to join our team as a Administrative Secretary - Nursing Administration - Mineola. In this role, the successful candidate Performs secretarial and administrative duties to maintain and support the practice/department. Duties include compiling information, preparing reports, maintaining accounts; coordinates activities of a project or program; prepares and processes correspondence, agendas, general papers; prepares purchasing and timekeeping information. Assists with the organization, maintenance, and flow of information throughout the practice/department. Serves as a liaison with other practice/ departments and staff.

Requirements

• High School or GED.
• 3 - 5 years Secretarial experience.
• Strong communication (both oral and written), multitasking, detail oriented, organizational, customer service, and interpersonal skills.
• Proficient in Microsoft Office ( Excel, Word, and Outlook ).

Nice To Haves

• Associates Degree In a related field.
• 1-2 years Prior related experience in a Healthcare environment.
• Knowledge of medical terminology.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Responsibilities

• Interacts with staff members to update project documentation as necessary.
• Creates and maintains various databases.
• Compiles, prepares and enters into a computer from various sources. (i.e. accounting, statistical and related documents).
• Creates and maintains accurate and up-to-date electronic and hard copy files, records and logs for files.
• Develops, prepares and monitors various log, accounts, and files for current and accurate information including manual and computer logs other specialized or technical documents processed.
• Organizes and maintains office and specialized files in accordance with the records management program
• Attends to a variety of office administrative details such as ordering supplies, arranging for equipment repair, transmitting information, and keeping reference materials up to date.
• Distributes information, handles incoming and outgoing mail packages and other special shipments.
• May create and maintain computer based tracking information and reports including assigned database, records and list; creates standard statistical spreadsheets; inputs corrections and updates.
• May coordinate project or program, department computing and software resources, which may include a web page
• Performs other duties as assigned
• Performs a wide variety of varied, complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical functions in support of assigned department practice; relieves Practice Manager Department Head of administrative work and providing assistance in resolving operational and administrative problems.
• Assists in the compilation of reports.
• Maintains calendar of activities, coordinates and arranges special events for assigned staff; screens and answers phones; coordinates activities and meetings with other departments practices and or outside agencies; coordinates arrangements and sets up meeting; notifies participants; prepares and or assembles meeting materials.
• May take minutes.

Benefits

• NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
• At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package.
• Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement.
• The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support.
• Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.
• The benefits and wellness package is designed to allow you to focus on what truly matters.
• Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED