Administrative Secretary II - Department Of Recruitment And Staffing (1.0 FTE/12 months)

Baltimore County Public Schools • Towson, MD

45d • $23 - $37 • Onsite

About The Position

Oversees the processing of a variety of transactions, forms, and documents associated with the Office of HR Staffing, Business Operations, Support, and Substitutes. May lead and guide the work of others. Performs highly specialized and technical administrative secretarial functions, which requires advanced knowledge of a specialized field.

Requirements

• Possession of a high school diploma or appropriate equivalent.
• Five years of secretarial experience.
• Knowledge of office practices and procedures.
• Knowledge of filing systems.
• Knowledge of spelling, grammar, and arithmetic.
• Knowledge of personal computers and office software packages.
• Knowledge of automated office systems.
• Demonstrated skill in typing 40 words per minute.
• Skill and proficiency with MS Office applications and other database systems.
• Skill in performing responsible administrative secretary functions.
• Skill in performing office budgetary, payroll, purchasing, and related administrative activities.
• Skill in setting up and maintaining databases, spreadsheets, and logs.
• Skill in setting up and maintaining filing systems.
• Skill in gathering and compiling information for statistical reports.
• Skill in processing financial documents and transactions.
• Skill in composing correspondence and memoranda.
• Skill in operating personal computers and related office equipment.
• Ability to communicate effectively.
• Ability to follow rules and regulations.
• Ability to establish and maintain effective working relationships.

Nice To Haves

• Two years' experience providing support in human resources, staffing, or personnel administration preferred.
• Experience working with HR information systems, applicant tracking systems, or related databases preferred.
• Working knowledge of HR processes such as recruitment, onboarding and employee records management preferred.

Responsibilities

• Creates, reviews, and corrects employee records, forms and documents associated with hiring and maintenance of employee groups.
• Reconciles discrepancies between HR systems.
• Utilizes HR systems to include applicant tracking, onboarding/offboarding, ERP, and other systems to process, track, and maintain data.
• Works collaboratively with staff to maintain accurate candidate pools.
• Responds to technical inquiries regarding the application process.
• Communicates with applicants and new hires regarding the hiring process and documentation needed to process an employment record.
• Reviews, compiles, processes, and reconciles receipts, invoices, expense reports and related financial documents.
• Prepares and maintains records of purchases and other office financial activities.
• Records, monitors, and reports budget expenditures.
• Research and gathers information used in budget preparation
• Provides information regarding the hiring and separation processes to employees, applicants, the public, and others.
• Prepares and sends a variety of office communications.
• Reviews outgoing communication to align with Baltimore County Public Schools (BCPS) and HR Staffing processes.
• May draft correspondence, memos, flyers and other documents.
• Assists with the maintenance of office databases, spreadsheets, and logs.
• Maintains office calendars.
• Schedules appointments and meetings.
• Makes arrangements for facilities and materials required for meetings, recruitment efforts, screening interviews, and job fairs.
• Prepares agendas and takes minutes of meetings.
• Prepares meeting notes for distribution.
• Coordinates the storage, retrieval, and dissemination of information, data, files, and documents pertaining to office operations.
• Creates, organizes, and maintains electronic and paper document filing systems.
• Coordinates the archival and disposal of files.
• May assign, review, and coordinate the work of other secretarial or clerical positions.
• Performs other duties as assigned.

Benefits

• BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.
• Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.
• All new hires will attend a benefits meeting upon hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED