Secretary II (1.0 FTE Day)

Franciscan Alliance, Inc.•Lafayette, IN

5d•Onsite

About The Position

The Secretary II provides secretarial and general office support for multiple departments. This position performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. WHO WE ARE With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers that provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT Answers multi-line telephones answering the caller's questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards. Assists with training and general orientation for new associates. Completes requisitions for supplies from the hospital and purchase requisitions. Codes invoices for payment in ONBASE. Contacts various associates to obtain information or to resolve payroll, purchasing, and computer-related problems. Develops and utilizes records management systems to ensure appropriate information is retaining and easily accessible, and in accordance with record retention policies. Gathers data from department records, calculates, compiles and completes routine statistical reports and summaries and preparing budget variance reports. Makes arrangements and schedules meetings, conference, conference calls, and appointments. Sends notices, agendas and other prepared materials to appropriate persons. Receives and documents all RSVPs. Receives mail, sorts and distributes to appropriate individual or department. Full-time, 40 hours per week, Monday through Friday from 8:00 a.m.-4:30 p.m. (sometimes starting at 7:00 a.m. or 7:30 p.m.)

Requirements

High School Diploma/GED Required
1 year Secretarial Experience Required

Nice To Haves

Associate's Degree in Business or Related Field Preferred
1 year Healthcare Experience Preferred

Responsibilities

Answers multi-line telephones answering the caller's questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards.
Assists with training and general orientation for new associates.
Completes requisitions for supplies from the hospital and purchase requisitions.
Codes invoices for payment in ONBASE.
Contacts various associates to obtain information or to resolve payroll, purchasing, and computer-related problems.
Develops and utilizes records management systems to ensure appropriate information is retaining and easily accessible, and in accordance with record retention policies.
Gathers data from department records, calculates, compiles and completes routine statistical reports and summaries and preparing budget variance reports.
Makes arrangements and schedules meetings, conference, conference calls, and appointments.
Sends notices, agendas and other prepared materials to appropriate persons.
Receives and documents all RSVPs.
Receives mail, sorts and distributes to appropriate individual or department.