Administrative Secretary I/II - 12 months

Queen Anne's County Public Schools•Centreville, MD

About The Position

Administrative Secretary 12-Month Special Education ï¿½ Medicaid/Autism Waiver Billing JOB SUMMARY: This position contributes to the efficient and effective operation of the assigned office by performing clerical and administrative tasks as a necessary function of the office. This is a 12-month position.

Requirements

Knowledge of or ability to learn the functions, procedures, organization, policies and procedures of the Queen Anne's County Public Schools system
Working knowledge of modern office procedures and equipment; various software programs; the principles of office management; and of standard record maintenance procedures.
Ability to make decisions in accordance with precedents, rules and regulations; to apply Board policy to daily work problems; to exercise good judgment, courtesy, and tact in dealing with people on the telephone and in person; to work independently on difficult or complex clerical or routine administrative tasks; to explain policies, rules, regulations and procedures to others; and to work independently on complex and confidential secretarial tasks
High school diploma or G.E.D. certificate
Proficiency in typing, computer and word processing skills, PowerPoint and Excel, office practices, business English, and business mathematics
Three (3) years of successful secretarial experience with increasing responsibilities

Nice To Haves

A.A. degree in related area
Bachelor's degree in related field preferred
knowledge of ICD-10 codes preferred

Responsibilities

Uses sound judgment in dealing with confidential information
Knowledge and navigation of various electronic data management programs including medicaid billing platform, MD Autism Waiver platforms, student information systems, Google Suite, and state-based data platforms
Prepares agenda, assembles materials for meetings, and provides in-service training
Maintains a regular filing system, as well as a set of locked confidential files and processes incoming correspondence
Places and receives telephone calls, and records messages
Compiles, reviews, and processes Medical Assistance billing for Special Education services and Autism Waiver (Part B, Part C, and Autism Waiver program)
Obtains, gathers and organizes pertinent data as needed and puts it into usable form for routine daily functions and comprehensive audits
Composes and types routine and/or confidential correspondence and reports for review and approval by the supervisor
Types correspondence, reports, notices, and memoranda from draft form, which may include electronic recordings
Maintains budget accounts and coordinates with associated members of the finance department
Assists in grant management procedures as required
Compiles and maintains data needed for reports, and completes reports as required
Performs other duties as assigned consistent with program requirements, and as assigned by supervisor