Administrative Receptionist (Part Time)

Professional Engineering Consultants•Fort Collins, CO

1d•Onsite

About The Position

The Administrative Receptionist, as the face and first point of contact for PEC, will be responsible for greeting walk-in visitors and answering incoming phone calls while maintaining a high level of professionalism. This position is performed in the PEC headquarters in Wichita, KS. This position will assist the Executive Assistant, CEO, and others with administrative tasks and projects, handling confidential information with discretion and providing a professional customer service approach in all interactions.

Requirements

Knowledge of administrative and clerical procedures, work processing systems/software, managing files and records, designing forms and other office procedures and related terminology.
Ability to maintain confidentiality in all aspects of employment
Ability to manage multiple projects concurrently, meet deadlines and follow-up in a timely manner
Ability to learn and utilize firm specific software for data entry, reporting, etc.
Detail oriented
Microsoft Office Suite computer skills
Excellent verbal and written communication skills
Pleasant and professional demeanor and appearance
Self-starter, highly motivated and energetic individual
Ability to be resourceful and proactive in problem solving
Ability to adapt to a changing environment
High school diploma or GED required
Minimum two (2) years of relevant experience in a business and/or professional office environment required

Responsibilities

Provide receptionist assistance including answering phones, signing for deliveries, greeting visitors and issuing visitor badges
Provide administrative support to Senior Executives, Executive Assistant, Accounting, and HR
Receive incoming phone calls for all four companies diplomatically and politely and route to appropriate personnel
Run errands as requested and required on an occasional basis
Review and respond to email requests and forward to appropriate personnel, prepare and develop confidential and routine correspondence, reports, forms, business documents, and special mailings
Maintain office security by following safety procedures and controlling access via the reception desk with accurate visitor records, issuing, checking, and appropriate IDs.
Perform routine walk through of the conference rooms and lobby areas to confirm rooms are set up for use / occupancy and client refrigerators are stocked
Collect, sort, distribute, and prepare mail, messages, and courier deliveries
Coordinate and manage travel arrangements to include flight, hotel, and rental cars
Reconcile credit card charges to purchase orders/receipts for expenses
Order and maintain office supplies and inventory and maintain organization
Update and keep current the Reception Procedure Manual as the detailed resource for duties and responsibilities
Always maintain a clean and organized work area
Manage and enter work order requests for building maintenance, janitorial services and groundskeepers to ensure that any duties scheduled or requested in and around the buildings are attended to in a timely and efficient manner. Serve as primary point of contact.
Assist in managing general office needs
Prepare conference rooms prior to meetings to include food set up, tidying, arranging the room per requested needs, and A/V needs
Maintain discretion with confidential information
Maintain postage machine and be primary point of contact for vendor
Other projects and responsibilities may be added at the company’s discretion