Administrative Project Coordinator (Resources)

HDR

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side-by-side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future. Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence Create and maintain paper and electronic files Order insurance and monitor insurance certificates Apply company quality assurance guidelines and procedures for project document management Assist with and help coordinate meetings and presentations Exhibit professionalism with clients Work with multiple Project Managers and project teams as needed Assist with project guides, project reviews, project invoices and expense reports as needed Perform other duties as needed In addition to the responsibilities outlined above, this role will also be expected to: Demonstrate professionalism and strong customer service in all client interactions. Maintain diligence and attention to detail while managing project tasks, documentation, and deadlines. Effectively prioritize responsibilities, manage multiple tasks simultaneously, and take proactive initiative. Support the Project Manager by coordinating task assignments, tracking deliverables, and ensuring timely completion. Monitor, organize, and respond to messages within the shared email inbox. Prepare, update, and distribute weekly project reports and status summaries. Coordinate the transfer of files and deliverables between HDR and the client, ensuring accuracy and version control. Monitor, update, and audit multiple workload assignment and progress-tracking systems to support project visibility and efficiency.

Requirements

Strong attention to detail and a demonstrated commitment to delivering high-quality work
Proven ability to manage multiple tasks and priorities effectively
Excellent organization skills with the ability maintain structure in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
Associate degree in a closely related field or combination of education and relevant experience
A minimum of 1 years related experience
Proficiency in Microsoft Word and Excel
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Bachelor's degree
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)

Responsibilities

Type, format and organize project documents, reports, specifications and correspondence
Create and maintain paper and electronic files
Order insurance and monitor insurance certificates
Apply company quality assurance guidelines and procedures for project document management
Assist with and help coordinate meetings and presentations
Exhibit professionalism with clients
Work with multiple Project Managers and project teams as needed
Assist with project guides, project reviews, project invoices and expense reports as needed
Perform other duties as needed
Demonstrate professionalism and strong customer service in all client interactions.
Maintain diligence and attention to detail while managing project tasks, documentation, and deadlines.
Effectively prioritize responsibilities, manage multiple tasks simultaneously, and take proactive initiative.
Support the Project Manager by coordinating task assignments, tracking deliverables, and ensuring timely completion.
Monitor, organize, and respond to messages within the shared email inbox.
Prepare, update, and distribute weekly project reports and status summaries.
Coordinate the transfer of files and deliverables between HDR and the client, ensuring accuracy and version control.
Monitor, update, and audit multiple workload assignment and progress-tracking systems to support project visibility and efficiency.