Administrative Project Coordinator for the Center for Innovation and Collaboration

Ball State University•Muncie, IN

21d•$20 - $22

About The Position

Scheduled for completion in Fall 2026, the Center for Innovation and Collaboration will serve as a hub for entrepreneurship, workforce development, and community partnerships across East Central Indiana. This key role will support the Director, project teams, community partners, and collaborators. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Requirements

Bachelor’s degree, an equivalent combination of education and additional years of experience, or an additional four years of experience will be accepted in lieu of a bachelor’s degree.
One year of related experience.
Ability to perform high-level administrative functions, for example: meeting coordination, document preparation, budget tracking, record management, and process improvement.
Strong written and verbal communication skills.
Proficiency with Microsoft Office and administrative and financial systems.
Ability to work independently, exercise sound judgment, and handle confidential information.

Nice To Haves

Additional years of related experience.
Experience in a higher education, nonprofit, corporate, or innovation-focused environment.
Demonstrated potential through education or experience to simultaneously coordinate or manage multiple projects, priorities, and stakeholders.
Experience serving as a project lead or coordinating cross-functional teams.
Experience with budget oversight and financial or project reporting.
Experience with event planning and coordination.
Experience managing websites, social media, or marketing communications.
Experience supervising or coordinating student employees or Graduate Assistants.
Experience working with community, industry, or nonprofit partners.

Responsibilities

Act as a primary liaison with internal and external project partners; support faculty, staff, students, and community collaborators engaged in Center projects.
Coordinate Center resources, timelines, and communications for project partners to facilitate smooth operations.
Provide operational and administrative leadership to project teams, ensuring alignment with Center goals and university policies.
Track project milestones, outcomes, documentation, and reporting requirements.
Provide high-level administrative support to the Director, including calendar management, scheduling, correspondence, purchasing, travel coordination, and expense reconciliation.
Support development, monitoring, and reconciliation of Center budgets; track expenditures; prepare financial summaries; and coordinate financial reporting in collaboration with appropriate university offices.
Ensure compliance with university financial, purchasing, and reporting policies and procedures.
Lead planning, scheduling, coordination, and execution of Center programs, meetings, workshops, and public events.
Serve as liaison with campus offices, vendors, and external partners for event logistics including space reservations, catering, contracts, and speaker coordination.
Provide coordination and on-site support for Center programming and activities at the 16 Tech Innovation Center and other off-site locations.
Support day-to-day Center operations, workflows, and administrative systems.
Create, maintain, and manage databases related to people, partners, projects, events, and outcomes.
Maintain organized electronic and physical records to support reporting, assessment, and institutional memory.
In collaboration with the Director, manage and maintain the Center’s website, marketing materials, and social media presence.
Coordinate with University Marketing and Communications to ensure brand alignment and effective messaging.
Track and compile engagement metrics related to programs, events, and digital platforms to inform reporting and continuous improvement.
Facilitate Graduate Assistant assignments aligned with Center priorities and project needs.
Provide day-to-day supervision, training, and direction to Graduate Assistants, including task assignment, progress monitoring, and performance feedback.
Coordinate, research, and monitor information needed for project, programmatic, and financial reporting to the University and external stakeholders.
Compile data and materials for internal reports, grant-related documentation, and annual summaries.
Support assessment and continuous improvement efforts for Center initiatives.
Represent the Center at relevant internal and external meetings and events as appropriate.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

Benefits

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year.
Plus, our paid parental leave (6 weeks) is there for life's most significant moments.
We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family.
These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.
When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State.
We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.
This offer is good from the very first day you start.
It's just one way we do our part to uplift you.
Let's fly together toward a secure and prosperous tomorrow.
Curious about our excellent benefits package? We have developed a calculator that show you the value of our core benefits.
Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.
Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible.
That's where you come in. When you join our team, you become part of goodness in action.
Our main priority: uplifting students so they can discover their full potential. This is how we fly.
There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family.
We can offer you more.
Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters.