Administrative Project Associate - Tamarac, Fl

CITY Furniture•Tamarac, FL

7d•$18•Onsite

About The Position

As an Administrative Project Associate , the primary function of this position is to provide support for the different programs and general office needs to all the departments in the organization. This role will be responsible for maintaining office 5S and visuals. Process, order and distribute office supplies, including identification visuals such as badges, name tags, and business cards. This role will be responsible for handling metrics dashboards, KPIs, and cross-training metrics (CTM) for different departments. Tasks and responsibilities may vary depending on business needs. Your contributions will ensure the success of the Administration department at CITY Furniture.

Requirements

High School diploma from an accredited institution required, and/or equivalent work experience in a similar role.
One (1) or more years of experience in a related field.
Reception, Scheduling, and/or general Administration
Confidentiality
Speaking Effectively/Listening Attentively
Relationship Management
Cross-Cultural Agility
Identifying & Solving Problems
Research & Planning
Punctuality
Attention to Detail
Microsoft Office Programs (Excel, PowerPoint, Word, Visio, and Outlook, etc.)
Google Suite (Docs, Sheets, Slides, Forms, etc.)
Printer Setup
Valid Florida Driver’s License

Nice To Haves

Gate House
AS400
Switchboard
Microsoft Teams

Responsibilities

Manage and update enterprise management development system (EMDS) boards, departmental and individual KPIs, dashboards, Hoshin information, cross-training management (CTM), and other relevant systems as necessary. Including Printing and posting.
Track and update information for various reports, including goal adjustments, service adjustments, surveys, organizational charts, and others as required.
Regularly update data across internal websites, Google Sheets, and similar platforms.
Maintain and update spreadsheets for key programs and others as needed.
Maintain Calendar Boards.
Assist with organizing sales, marketing, and community events, including grand openings and VIP Tentpole events.
Collaborate with supervisors to manage supply orders, maintain inventory tracking, boxing, and shipping materials for events.
Coordinate meeting set-ups for in-office meetings.
Provide support for office events, preparing materials, picking up catering, and setting up conference rooms, including post-meeting clean up and supply replenishment.
Managing daily incoming and outgoing email, and distribute to proper recipients.
Manage package tracking audit.
Make copies, scan, and file documents as needed.
Maintain office floor and meeting rooms organization (5S), coordinate promotion communications, update the emergency contact list, and handle other ad-hoc administrative tasks as required.
Updates and manages schedules in the system as provided by the management team, including the assignment of availability and work patterns as necessary.
Assists with payroll processing, ensuring accurate timecard entries with appropriate pay codes.
Reviews and validates time and attendance data to ensure payroll accuracy.
Additional ad-hoc projects as requested by Leaders
Adheres to all assigned Standard Work and Role and Responsibilities for your role.
Additional duties may be assigned as needed, beyond those listed in the responsibilities.
Changing business conditions may trigger changes to job responsibilities (i.e., COVID-19).