Administrative Programs Officer II

Oklahoma State Government • Stillwater, OK

19h • $67,000 • Onsite

About The Position

The Administrative Programs Officer is responsible for assigned responsibilities for planning, coordinating, and managing overall activities related to the construction, renovation, maintenance and repair of buildings, facilities, grounds, and equipment located at the OSDH Public Health Laboratory. This role will coordinate with licensed trade specialists or other infrastructure professionals in the oversight and execution of new construction/renovation and the upkeep of existing properties. Additionally, this position will serve as the project manager for the PHL’s perpetual inventory control, capital improvements, and contract monitoring for all infrastructure-related contracts. This position reports to the OSDH Director of Logistics Quality Assurance and works closely with the PHL Assistant Director, PHL scientists, OSDH Procurement, and other OSDH program areas as required .

Requirements

• Education and experience at this level consist of a bachelor's degree and three years of professional experience in skilled building trade or maintenance work involving the construction, maintenance, alteration and/or repair of buildings, grounds and utilities (plumbing, electrical, and heating/cooling/ventilation); OR an equivalent combination of education and experience, substituting one year of technical experience in building or construction trade for each year of the required bachelor’s degree.
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

Nice To Haves

• Oklahoma Certified Procurement Officer (CPO)
• Laboratory facility management experience or Healthcare facility management experience of five years or more
• Inventory management experience
• Familiarization with State of Oklahoma Central Purchasing Act and Federal Acquisition Regulation.

Responsibilities

• Position is responsible for developing and maintaining a generalized maintenance program which includes all aspects of facility needs, ranging from cleanliness to repair and renovation.
• Conducts inspections of buildings, premises, and equipment; determines requirements for maintenance, construction, or renovation projects; makes estimates of costs for labor and materials; inspects work in progress and upon completion for code compliance.
• Supervises property management contracts; monitors facility budget; develops and implements policy and procedures; ensures compliance with laws, rules, and regulations; prepares routine and special reports as needed.
• Evaluates bids on projects, prepares specifications for standard and specialized equipment, supplies, and vehicles as necessary.
• Prepares cost estimates on future capital improvement projects; reviews plans and construction documents.
• Plans, supervises, and directs preventive equipment service contracts for various laboratory equipment such as biosafety cabinets, laminar hoods, fume hoods, centrifuges, autoclaves, refrigerators, freezers, and other equipment as necessary.
• Oversees the laboratory supply inventory control program in accordance with OSDH centralized inventory policies and procedures.
• Conducts inventory audits and reconciliations, supervises inventory software user accounts, and is a subject matter expert on the supply inventory software, policies, and procedures.
• Maintains asset inventory and ensures assets are added, surplused, or disposed of in accordance with Oklahoma Title 60, chapter 110 procedures and standards.
• Serves as the OSDH Logistics liaison for the PHL.
• Coordinates with contract vendors to ensure timely ordering, accurate shipments, and invoice payments are processed in accordance with Oklahoma State Title 74 Procurement Central Purchasing Act.
• Explains, promotes, and implements building management policies, procedures, and methods relating to building services and performance measures.
• Being present at the office is an essential function of the job.
• Other duties as assigned.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees