Administrative Program Coordinator, College of Pharmacy Business Office

University of Texas at Austin

1d • $52,000 • Onsite

About The Position

The Academic Program Coordinator in the Business Office of the College of Pharmacy works as part of a team to provide comprehensive administrative and financial support and oversight for the college, to include training administrative staff on proper procedures and updates.

Requirements

• Bachelor’s degree and one (1) year of experience implementing administrative processes in an academic setting
• Demonstrated ability to implement an administrative process with accuracy and attention to detail
• Demonstrated ability to solve information problems and collect and track data with accurate and timely reporting
• Aptitude to function independently exercising initiative, judgment, resourcefulness and confidentiality
• Demonstrated excellent organizational skills.
• Ability to be flexible in a fluctuating and fast-paced professional office environment
• Ability to communicate effectively with students, faculty, and staff
• Experience working with spreadsheets such as Microsoft Excel or Google spreadsheet
• Ability to perform complex administrative functions requiring multitasking skills
• Ability to work on campus with regular and punctual workplace attendance
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• More than one (1) year of work experience in an academic setting
• Experience in administrative support in a higher education environment
• UT Austin experience with voucher processing and familiarity with university procedures
• Experience with MS Office, Teams, and Zoom

Responsibilities

• Financial Operations Support: Performs comprehensive processing and oversight for the college's financial activities by reviewing and processing electronic vouchers submitted by college administrative staff. Ensures all purchases and payments adhere to university policies and are properly documented. Voucher types processed may include entertainment, travel reimbursements, and other payments.
• Procurement Card Compliance: Conducts audits of Procurement Card vouchers to ensure strict compliance with university and college policies. Communicates proactively with cardholders and administrative staff to address discrepancies and reinforce adherence to procurement guidelines.
• Training, Backup Support, and Special Projects: Trains College of Pharmacy administrative staff on proper procedures for preparing electronic vouchers, including updates driven by changes in accounting rules, regulations, or internal controls. Serve as a backup resource for key financial and administrative functions during staff absences. Performs special projects as assigned to support college financial administration.
• Administrative Support & Collaboration: Participates in staff meetings as applicable. Maintains confidential financial and administrative records. Provides support to administrative colleagues by assisting with essential responsibilities to ensure continuity of operations. Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees