Administrative Program Coordinator III - OR Education

Cleveland Clinic

10d • Onsite

About The Position

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.
The Administrative Program Coordinator III provides comprehensive administrative and programmatic support for ST internships and related initiatives through data collection, analysis and Excel-based reporting. This role assists with preparation of presentations and dashboard management, supports surgical units, nursing and ST educators by pulling new hire reports, competencies and residency data and coordinates onboarding activities for new caregivers including ordering lab coats, ID cards and supplies and standardizing onboarding materials. The coordinator tracks compliance, residency progress and operational metrics using Microsoft Forms and internal systems, schedules interviews, manages calendars, books meeting rooms and coordinates vendors. Additional responsibilities include supporting Kronos, Oracle and ServiceNow requests, managing supplies, team communication channels and documentation and utilizing Microsoft Office tools proficiently in a fast-paced healthcare environment. Strong Microsoft Office skills are essential, along with the ability to independently manage daily priorities, multitask effectively and meet deadlines while proactively asking clarifying questions and collaborating closely with leadership for guidance and support. A caregiver in this position will work flexible 8-hr days from 7:00am to 3:30pm.

Requirements

• Bachelor's degree in business administration, Healthcare Administration, or related field
• May require license based on department/Institute need
• Four years of financial, business analysis or project management experience OR High School diploma/GED and eight years of experience OR associate's degree and six years of experience OR master's degree and three years of experience
• Current Administrative Program Coordinator
• High degree dexterity to operate office equipment.
• May require extended periods of standing, walking or sitting.
• Good visual acuity through normal or corrected vision.
• Follows standard precautions using personal protective equipment as required.

Nice To Haves

• Healthcare experience

Responsibilities

• Assist with scheduling, coordination, preparation, and communication of meetings.
• Facilitate and attend meetings; records key outcomes.
• Identify key milestones and deadlines.
• Communicate project status and requirements to achieve results.
• Research, analyze, and organize information for presentations.
• Develop interdepartmental education programs.
• Lead records management activities and ensures standards are maintained.
• Assist department leadership with large or complex projects.
• Initiate or lead moderately complex projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees