Administrative Professional - Temporary - VOA High School

Volunteers of America - Minnesota & Wisconsin•Minneapolis, MN

39d•$20 - $20

About The Position

The primary duty of a VOA High School Administrative Professional / Program Specialist will be to oversee and manage non-academic, operational functions of Volunteers of America High School while maintaining federal, county, and city compliance. This is a temporary position with an expected duration of 12 months from the start date. Extension beyond this timeframe is not guaranteed.

Requirements

High School Diploma or equivalent
1 year of similar work experience
Ability to work with a diverse population of individuals by using tact diplomacy and flexibility

Nice To Haves

Preferred experience in fiscal services, administration, and human resources
Bilingual: Spanish preferred

Responsibilities

Manage existing building contracts for repeating services by scheduling work, reviewing work and maintaining ongoing communication with vendors.
Engage new vendors when required and secure and schedule additional services as needed.
Maintain current building licenses and training compliance for all aspects of school operations.
Coordinate regular maintenance and manage time and budget of maintenance contractor.
Oversee the maintenance of school vehicles by scheduling regular and as-needed maintenance and keeping licenses current.
Maintain state and federal training requirements.
Access and manage confidential student/family income information.
Actively partner with Minneapolis Public Schools to make sure all students have access to educational benefits.
Utilize MN State accounting interface to ensure maximum federal reimbursement.
Organizing and maintaining point of sale compliance, staffing and meal safe storage.
Maintaining city health department standards and certificate requirements.
Order, accept, account for and report on all student transportation materials received from Metro Transit via Minneapolis Public Schools.
Process all invoices, purchase orders, visa reports, stipends, checks and vendor approvals whether regular or incidental in a timeline supplied by VOAMN finance department.
Complete reimbursements and purchasing documents for VOA High School.
Order and distribute office supplies, printing paper, teacher requested materials and manage budget associated with materials.