Administrative Operations Manager, School of Computing

Binghamton University•Binghamton, NY

60d

About The Position

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive. Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service. Binghamton University is seeking a Staff Associate (SL-4) to join the School of Computing to provide critical support to the Director and the School as a whole. This full-time position will contribute to the following:

Requirements

Bachelor's degree in Business Administration or related field
At least three (3) years of administrative experience
Experience with budget development and financial tracking
Familiarity with accounting or financial systems
Proficiency in Microsoft Office or Google Suite
Readiness to learn specialized systems as needed
Proven ability to work independently, make decisions, manage confidential matters, and handle competing priorities, which requires time management and prioritization skills
Ability to collaborate professionally and productively with academic and administrative units

Nice To Haves

Master's degree in Business Administration or related field
Familiarity with university-related administrative, assessment, or finance systems (e.g. WEAVE, Banner, course scheduling, CBASM)
Experience in higher education

Responsibilities

Critical support to the School Director and Associate Directors including calendar management, confidential communications, scheduling meetings.
Fiscal management for the School including oversight of the School's IFR, Research Foundation and BU Foundation accounts; development of the School's budget; development of internal fiscal guidelines; assist with faculty startup account spending/management; arranging/processing faculty travel/reimbursements as needed.
Coordination of School personnel activities including new faculty recruiting; completion of immigration paperwork; supervision and evaluation of School administrative assistants.
Organization and oversight of faculty/student events; onboarding of new faculty/staff including securing office space, gaining access to University computer systems and startup accounts; coordinate the graduation reception and annual faculty retreat.
Support for academic activities including assistance with course building, scheduling of teaching labs, and assisting senior faculty with Academic Guide updates.
Coordination of the School's seminars and invited speakers, including itinerary planning, travel arrangements, travel reimbursements and follow-up correspondence.
Management of School space, including access and allocation of secure labs and offices.
Liaison to Watson College academic departments including the Dean's Office and other campus institutions.

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