Administrative Operations Coordinator

Siegman Forced Air Systems•Westminster, MD

3d•$20 - $25•Onsite

About The Position

The Administrative Operations Coordinator is responsible for supporting the day-to-day administrative and financial operations of the company. This includes bookkeeping tasks, certified payroll processing, clerical duties, and assisting with various operational functions.

Requirements

2+ years of experience in administrative, bookkeeping, or office support roles
Proficiency in QuickBooks or similar accounting software preferred
Familiarity with payroll or certified payroll processes is a plus
Strong organizational skills and attention to detail
Excellent communication and customer service abilities
Ability to manage multiple tasks and deadlines
Comfortable learning new software systems and processes

Responsibilities

Enter and reconcile invoices, credits, and payments in QuickBooks
Match receipts and statements to ensure accuracy
Maintain spreadsheets for rebates, job costing, and compliance
Prepare and submit certified payroll reports for multiple job sites
Assign fringe benefits and track labor compliance documentation
Assist with government reporting requirements
Answer incoming calls and schedule service appointments
Maintain employee records, files, and calendars
Order supplies and manage inventory
Assist with mail processing and document scanning
Support event coordination for company meetings and celebrations
Input and update records in QuickBooks, Workiz, BambooHR, and other platforms
Import customer information and ensure accurate data entry
Generate reports and assist with process improvements
Participate in company-sponsored training and certifications
Take on additional financial analysis responsibilities after completing training