Repost Administrative Officer III Supervisor

State of Maryland • Baltimore City, MD

11d

About The Position

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. This position manages and oversees the Administrative Support Unit, which supports the Office of the Director's Property Management, Emergency Operations, and Risk Management sections within the Division of Administrative Operations (DAO). This role provides administrative support to the Director of DAO. In addition, oversees and maintains administrative backup for the Chief of Staff, DAO, and the Deputy Director of Administration.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Three years of administrative staff or professional work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
• Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Nice To Haves

• One year of experience preparing and monitoring an annual office budget.
• One year of experience providing secretarial support to an administrator or a director.
• One year of experience using computer software such as Microsoft Office (Word, Excel, etc.) and Google (Docs, Sheets, etc.) to enter, edit, track, verify and report information.
• One year of supervisory experience.

Responsibilities

• Oversees the day-to-day operations of the Director's office, which include but are not limited to phone calls, incoming and outgoing mail, and scheduling.
• Ensures that the Performance Evaluation Program (PEP) is completed accurately and timely.
• Reviews and completes special projects as assigned by the Director or Chief of Staff.
• Ensures that SPS timesheet submissions for the Division are completed and filed by the specified deadline, including time off requests and timesheet submissions.
• Contributes to the planning, drafting, and monitoring of the annual budget for the Director's immediate office.
• Ensures that supplies and resources are always available.

Benefits

• health insurance, dental, and vision plans offered at a low cost
• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees