Administrative Officer (Div)

University of New Mexico•Albuquerque, NM

7d•Onsite

About The Position

The University of New Mexico’s Human Resources Division is seeking a highly organized, service-oriented Administrative Officer to support divisional operations and provide hands-on administrative leadership within the Office of the Vice President for Human Resources. This position plays a key role in ensuring the effective day-to-day functioning of the HR Division by supervising administrative staff, coordinating administrative and project support, and directly providing executive and operational assistance. The Administrative Officer works independently under broad direction and partners closely with HR leadership to support divisional priorities, initiatives, and engagement activities. The Administrative Officer provides hands-on administrative leadership for the Human Resources Division, ensuring that the Vice President’s Office and divisional administrative functions operate effectively, consistently, and in alignment with established priorities. This position is responsible for the direct supervision and daily coordination of office staff, setting clear expectations, assigning and monitoring work, and providing guidance, feedback, and support to ensure high-quality service. The Administrative Officer develops and maintains standard operating procedures, balances workloads, and addresses operational issues as they arise, while also performing direct administrative and executive support for the office. Working independently under broad direction, the Administrative Officer coordinates administrative support for division-wide projects and initiatives. This includes organizing information, tracking timelines, preparing materials, and supporting follow-through on action items to assist HR leadership. The role requires sound judgment and discretion, as it routinely handles sensitive information and determines appropriate next steps within established policies and practices. The Administrative Officer also leads the planning and coordination of divisional meetings, events, and engagement activities, managing logistics, materials, communications, and documentation. In addition, the position serves as a key administrative liaison, supporting divisional communications, personnel processes, records management, and coordination with campus partners to meet operational needs. This is a working supervisory role that combines day-to-day administrative execution with responsibility for supervising staff, coordinating workflows, and supporting divisional operations under broad guidance. See the Position Description for additional information.

Requirements

High school diploma or GED
At least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Nice To Haves

Demonstrated commitment to customer service and excellent verbal and written communication skills.
Demonstrated experience supervising administrative or support staff.
Strong organizational skills and the ability to prioritize multiple demands in a busy environment
Ability to work independently, exercise judgment, and manage sensitive and confidential information.
Ability to learn and leverage technology to improve the effectiveness and efficiency of administrative operations.
Demonstrated ability to improve administrative processes and support a service-oriented team culture.
Experience with University of New Mexico systems and administrative processes.
Experience supporting senior leadership.

Responsibilities

Supervising administrative staff
Coordinating administrative and project support
Providing executive and operational assistance
Developing and maintaining standard operating procedures
Balancing workloads
Addressing operational issues
Coordinating administrative support for division-wide projects and initiatives
Organizing information
Tracking timelines
Preparing materials
Supporting follow-through on action items
Planning and coordination of divisional meetings, events, and engagement activities
Managing logistics, materials, communications, and documentation
Supporting divisional communications, personnel processes, records management, and coordination with campus partners