Administrative/Office Coordinator

Real Capital Solutions•Louisville, CO

7h•Onsite

About The Position

The Administrative/Office Coordinator will provide day-to-today support during in office days (Monday, Tuesday, and Thursdays). The incumbent will provide support to all employees as needed, with an emphasis on support for Senior Managers.

Requirements

High School Diploma: college degree preferred, but not necessary
Minimum 3 – 5 years of administrative/office experience
Demonstrated customer service skills
Proficient in Microsoft Office Suite
Excellent organizational skills
Ability to prepare basic spreadsheets, reports, and general business correspondence
Strong communication skills; both verbal and written
Strong work ethic; a self-starter
Outgoing and pleasant demeanor, willing to go the extra mile and focused on exceptional customer experience
Ability to comply with company rules and regulations.
Ability to sit and stand for extended periods
Ability to communicate effectively and courteously with internal and external customers through two-way verbal and written communication (speech, hearing, and writing).
Ability to operate various office equipment efficiently (computer, phone, copier, etc.)
Occasionally lift to 20 pounds
Valid driver’s license and ability to operate a vehicle for company errands
Ability to work independently and refer appropriate matters to supervisor when necessary.

Responsibilities

General miscellaneous administrative functions for the office, including (but not limited to) ordering lunches for meetings as requested, keeping kitchens, break room and conference room clean and organized and supplied after use
Serve as the primary point of contact for front-of-office coordination on in-office days Update & distribute the employee phone list & seating chart as needed
Provide vendor management for corporate accounts including Fed-EX, UPS, USPS, Google Docs, Verizon, etc.
Become a member of the Party Committee and assist with planning, scheduling and administrative support for the committee
Support employee engagement initiatives beyond the Party Committee (culture events, recognition programs, milestone celebrations)
Order bi-monthly Thursday breakfasts; set up and clean up afterward
Order food for fruit & veggie Mondays; set up and clean up afterward
Send Birthday Cards to employees with gift cards & coordinate quarterly birthday celebrations
Schedule personal appointments for executives and provide other support to Senior Management as requested
Assist with the organization, etc. for Investor meetings, Advisor meetings and Company meetings with direction from the Executive Assistant and/or Executives
Provide overflow calendar coordination, travel support, and ad-hoc administrative assistance to senior leaders
Coordinate follow-ups from meetings (notes distribution, action item tracking when requested)
Assist with expense tracking and reimbursement submissions for senior team members
Support preparation and logistics for meetings with investors/lenders, site visits, and firm-hosted events
Help gather content (photos, milestones, updates) for newsletters and internal marketing efforts
Coordinate and order the annual holiday chocolate or other gift for clients/vendors and employees
Coordinate and order annual holiday gifts for employees
Other miscellaneous office tasks, including back-up for the Assistant Property Manager, as needed