Administrative Office Coordinator
About The Position
Make an impact behind the scenes. Join a mission-driven team dedicated to delivering high-quality services that improve lives. As an Administrative Coordinator, you’ll play a key role in keeping operations running smoothly while supporting leaders, teams, and programs across the organization. In this role, you’ll provide administrative and operational support across our Pediatric Partners clinics: Clinic & Daily Operations Support Help maintain a clean, safe, and welcoming clinic environment Perform light daily upkeep, such as disinfecting toys and therapy equipment Assist with spot-cleaning windows, floors, and common areas as needed Work independently for portions of the day and ensure clinic operations run smoothly
Requirements
- Associate’s degree (or equivalent experience)
- 2–3 years of administrative, office, or operations support experience (required)
- Strong organizational and multitasking skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication and problem-solving skills
Nice To Haves
- Experience with payroll, billing, or reporting systems preferred
Responsibilities
- Support leaders with scheduling, coordination, and daily administrative needs
- Assist with ledgers, billing support, insurance verifications, and authorizations
- Answer and manage incoming phone calls across all 5 clinic locations
- Maintain accurate records, reports, and administrative systems
- Coordinate office operations, including supplies, vendors, and facility needs
- Support meetings, trainings, and the general office workflow
- Assist with HR-related tasks such as onboarding and documentation
- Serve as a key point of contact for internal and external communication
- Provide coverage and support across administrative functions as needed
- Help maintain a clean, safe, and welcoming clinic environment
- Perform light daily upkeep, such as disinfecting toys and therapy equipment
- Assist with spot-cleaning windows, floors, and common areas as needed
- Work independently for portions of the day and ensure clinic operations run smoothly
Benefits
- Competitive hourly pay: $22–$25/hr
- Mission-driven work that makes a difference
- Variety in your day with strong operational exposure
- Collaborative, team-oriented environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
