Administrative Office Coordinator
About The Position
NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans. The Office Coordinator plays a critical role in supporting the Day Program operations by providing exceptional customer service, managing office administration, and leading key components of the new employee onboarding process. This position serves as a primary point of contact for visitors, staff, and external partners while ensuring efficient and compliant office and HR support.
Responsibilities
- Serve as a primary coordinator for onboarding new staff
- Connect with new hires prior to their start date to provide guidance and support
- Schedule and complete Day 1 New Hire Orientation (NHO)
- Ensure completion of all required online training modules
- Facilitate and coordinate remaining NHO activities with internal departments and stakeholders
- Greet and assist all visitors to the Day Program, including vendors, families, insurance case managers, staff, and participants
- Answer and route incoming phone calls in a professional and courteous manner
- Act as a welcoming and knowledgeable point of contact for internal and external partners
- Manage daily office operations to maintain an organized, efficient, and professional environment
- Process invoices, maintain contracts, and stream/process checks
- Handle outgoing mail and deliveries, including trips to the post office
- Coordinate logistics for meetings, trainings, and out-of-state visitors, including ordering food and ensuring workspaces are clean and prepared
- Maintain accurate and confidential employee files and HR documentation
- Assist with billing processes and verify program census data
- Provide general administrative and clerical support to program leadership as needed
- Provide general administrative support as needed to support program operations and leadership
- Perform other related duties as assigned
Benefits
- Competitive Compensation & Benefits for full-time employees
- 401(k) with Company Match
- Paid Time Off & Holiday Pay
- Meaningful, Rewarding Work making a real impact in the lives of those you serve—alongside a supportive, collaborative team
- Job Security & Growth with nationwide career development and advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
